Administrative Coordinator in Valencia, California at TriMed Inc

Location: Santa Clarita, CA
Employment Type: Full-Time

We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily business operations and help keep our organization running smoothly. This role serves as a key partner across multiple departments by coordinating administrative processes, maintaining business records, supporting operational workflows, and ensuring efficient day-to-day office functions.

The ideal candidate is proactive, adaptable, and enjoys balancing multiple priorities in a fast-paced environment. If you thrive on organization, enjoy supporting teams, and take pride in creating efficient processes, we’d love to hear from you.

• Coordinate daily administrative activities including document preparation, scanning, filing, mail distribution, and records management
• Enter, update, and maintain accurate information across company systems including QuickBooks and other business applications
• Maintain customer, representative, contract, and business records to ensure data accuracy
• Generate and distribute recurring operational, sales, and business reports
• Coordinate document workflows, approvals, and electronic signature processes

• Support customer service processes, product returns, and consignment-related activities
• Prepare and maintain required documentation and records
• Assist with onboarding activities for representatives and support transition processes
• Maintain contract documentation, pricing information, and supporting files
• Support Requests for Proposals (RFPs), process documentation, and business calendars

• Coordinate employee engagement activities, meetings, and company events
• Assist with process improvement initiatives and administrative efficiencies
• Maintain inventory and coordinate ordering of office and breakroom supplies
• Help maintain a professional, organized office environment and coordinate vendor services
• Provide administrative support across departments as needed

• 2+ years of administrative, operational, or related experience
• High school diploma, vocational training, or equivalent work experience
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines effectively
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and general business software
• Ability to handle confidential and sensitive information with discretion

• Experience with QuickBooks and electronic workflow/document management systems
• Experience supporting cross-functional teams
• Strong problem-solving abilities and a process improvement mindset
• Customer-service oriented with strong interpersonal skills
• Ability to work independently and collaboratively in a team environment

• Strong time management and prioritization skills
• Highly organized and detail-focused
• Adaptable and able to multitask in a fast-paced environment
• Collaborative, dependable, and service-oriented
• Comfortable building relationships across multiple levels of an organization

Join a team where your contributions help drive efficiency, support employees, and create a positive workplace experience. You'll play an important role in keeping operations running smoothly while supporting a variety of teams and initiatives across the organization.

TriMed, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.