Payroll Specialist at Thermal Concepts – Davie, Florida

Thank you for expressing interest in joining our team. We appreciate your enthusiasm and look forward to reviewing your application for the Payroll Specialist position.

To ensure a smooth application process, please follow these instructions:

Application Submission:

1. Complete the online application form, providing accurate and detailed information.

Resume, Cover Letter and Additional Documents:

1. Attach your updated resume that highlights your relevant experience, skills, and achievements.
2. Include a cover letter expressing your interest in the position and explaining how your qualifications align with the role.
3. If applicable, upload any additional documents requested in the job posting, such as a portfolio, certifications, or references.

Contact Information:

1. Double-check that your contact information is accurate to ensure we can reach you promptly.

We appreciate your interest in working with Thermal Concepts, LLC. If you have any questions or encounter issues during the application process, please contact our HR department at HRresources@thermalconcepts.com or 954-472-4465.

1. Payroll Processing: Execute weekly payroll processing for all employees, ensuring accurate and timely payment.
2. Federal and Multi-State Tax Compliance: Handle federal tax reporting and filings, as well as multi-state tax processing, ensuring compliance with all relevant regulations.
3. Timecard Verification: Review and verify employee timesheets for accuracy and compliance with company policies and procedures.
4. Reimbursement Management: Process employee reimbursements, including verifying supporting documentation and ensuring compliance with reimbursement policies.
5. Tax Documentation and Processing: Prepare, submit, and maintain payroll tax documents and ensure all tax liabilities are paid on time for all applicable states.
6. Payroll Records Maintenance: Maintain detailed payroll records and ensure all payroll documents are organized, accurate, and accessible for reporting and audits.
7. Compliance and Audits: Ensure all payroll practices align with federal, state, and local regulations and assist with internal and external payroll audits as needed.
8. Employee Support: Provide support to employees with payroll-related inquiries, ensuring they understand their pay, deductions, and reimbursements.

1. Education: High school diploma or equivalent required; associate or bachelor’s degree in accounting, Finance, or related field preferred.
2. Experience: 2+ years of experience in payroll processing, preferably within an HVAC or construction-related environment.
3. Knowledge of Payroll Systems: Proficiency in payroll software systems (experience with VISTA is a plus).
4. Tax Knowledge: Familiarity with federal and multi-state payroll tax requirements.
5. Detail-Oriented: Strong attention to detail with a high level of accuracy in processing payroll and handling sensitive employee information.

1. Payroll Processing: Accurate and timely management of payroll.
2. Compliance Knowledge: Understanding of labor laws and tax regulations.
3. Software Proficiency: Skilled in payroll software (e.g., Vista by Viewpoint) and advanced Excel.
4. Attention to Detail: Precision in handling payroll data and resolving discrepancies.
5. Problem-Solving Skills: Ability to address payroll discrepancies, employee inquiries, and compliance issues effectively.
6. Communication Skills: Excellent verbal and written communication skills to liaise with employees, management, and external agencies regarding payroll matters.

Thermal Concepts, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.