FWS Administrative Assistant in San Diego, California at Ambow Education, Inc
Explore Related Opportunities
Job Description
Title of position: Administrative Assistant / Student Worker
Supervisor: Charles Diaz, Facilities and IT Technician
Position Start Date: Summer 2026
Number of students needed: One (1)
Schedule: TBD, up to 20 hours per week
Salary: $18 per hour
GENERAL SUMMARY
The IT and Facilities department is seeking a reliable, organized, and detail-oriented student to serve as an Administrative Assistant. This position provides essential support to daily IT and campus facilities operations and offers hands-on exposure to administrative processes, customer service, and operational coordination in a professional environment.
Note: This position is funded through the Federal Work-Study program. Applicants must have a confirmed Federal Work-Study award in their current Financial Aid package to be eligible.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Administrative Support: Assist IT and Facilities leadership and staff with assigned administrative tasks, correspondence, and coordination activities.
- Service Requests & Tracking: Assist with logging, tracking, and following up on IT help desk tickets and Facilities work orders.
- Data & Documentation: Perform data entry, digital filing, scanning, and organization of records and documentation.
- Scheduling & Coordination: Assist with scheduling meetings, managing calendars, coordinating vendor visits, and reserving rooms.
- Office & Asset Support: Monitor IT and facilities supply inventories and submit restock requests.
- Special Projects: Support department projects such as equipment audits or campus operations.
- Customer Service: Serve as additional contact for basic IT or Facilities inquiries.
- Confidentiality & Compliance: Handle sensitive information responsibly and follow institutional policies.
REQUIRED QUALIFICATIONS
- No history of academic or conduct issues
SKILLS AND SPECIFICATIONS
- Proficiency in Microsoft Office or Google Workspace
- Strong verbal and written communication skills
- Excellent organizational skills and attention to detail
- Customer-service oriented with professional demeanor
- Ability to multitask in a dynamic environment
SCHEDULE
Work shifts will be scheduled between 8:00 AM - 5:00 PM, Monday - Friday. Academic schedules will be accommodated.
APPLICATION DEADLINE
Open until filled.