AR/AP Bookkeeper in Port Coquitlam, British Columbia at Hermont Tire Inc

Reports to: Reporting to Finance Controller

Positions Supervised: None

Work Location: Hybrid

Work Hours: 9:00-17:00

Compensation Range: $21-$26 CAD hourly and depend on the candidate’s experience and performance during the interview.

Job Summary

About the company

Hermont Tire Inc. is a growing mobile tire and automotive service company supporting commercial, fleet, and retail customers across a fast-paced operational environment. The company manages a high volume of vendor invoices, customer billings, field receipts, corporate card transactions, payroll support activities, and month-end accounting processes. Our accounting environment requires strong organization, accurate financial recordkeeping, and consistent follow-up on supporting documentation across operational and financial workflows.

About the Role

Hermont Tire Inc. is seeking a detail-oriented and reliable AP/AR Bookkeeper to support the company’s day-to-day accounting operations. This role will initially focus on accounts payable, accounts receivable, transaction processing, receipt management, and financial record organization using QuickBooks Online and related systems. As the successful candidate develops familiarity with the company’s operations, accounting procedures, and internal controls, the role is expected to expand into broader full-cycle bookkeeping responsibilities.

The AP/AR Bookkeeper will work closely with the Financial Controller and will be responsible for maintaining accurate accounting records, supporting reconciliations, identifying missing documentation, and assisting with routine reporting and month-end processes. This position is ideal for someone who enjoys structured financial work, is highly organized, and is interested in growing into a more advanced bookkeeping role over time.

Key Responsibilities:

1) Accounts Payable Support

- Process vendor invoices, receipts, and supporting documentation using approved company systems and workflows

- Enter and categorize vendor bills in QuickBooks Online using established coding procedures

- Verify invoice approvals, supporting documentation, and GST/PST treatment accuracy

- Match invoices to purchase records, receipts, approvals, or operational documentation

- Maintain organized electronic accounting records and supporting files

- Identify missing invoices, duplicate charges, unapplied credits, or documentation discrepancies

- Assist with vendor statement reconciliations and payment-support preparation

- Prepare routine accounts payable reports for Controller review

- Support employee expense reimbursement documentation processing

2) Accounts Receivable Support

- Apply customer payments and receipts to outstanding invoices

- Match deposits, electronic payments, POS receipts, and transfers to customer accounts

- Maintain accurate customer balances and identify discrepancies or unapplied payments

- Prepare routine accounts receivable aging reports

- Support customer statement preparation and authorized payment follow-up communications

- Maintain organized supporting documentation for customer account activity

- Escalate customer disputes, collection concerns, or credit issues as required.

3) Transaction Processing and Reconciliation Support

- Assist with bank and credit card reconciliation activities

- Match receipts, merchant deposits, electronic payments, and banking transactions

- Follow up on missing receipts, unclear charges, or unreconciled items

- Maintain accurate transaction records and reconciliation support schedules

- Assist with routine journal-entry support and general ledger maintenance

4) Payroll, Tax and Compliance Support

- Support payroll accounting documentation and payroll journal-entry preparation

- Assist with GST/PST support schedules and reconciliation working papers

- Maintain organized supporting records for compliance filings and remittances

- Assist with WorkSafeBC, Tire Stewardship B.C., and related reporting support where applicable

5) Month-End and Year-End Support

- Assist with month-end close procedures and reconciliation schedules

- Prepare supporting documentation for accruals, prepaid expenses, and outstanding items

- Support preparation of draft internal financial reports

- Assist with year-end documentation requests from external accountants or CPA firms

- Maintain organized accounting support files for audit and reporting purposes

- Perform other related duties as assigned

Qualifications

Required Requirements:

- Previous experience in bookkeeping, accounting administration, or a similar finance-related role

- Practical experience with accounts payable and accounts receivable processing

- Experience using QuickBooks Online

- Strong proficiency with Microsoft Excel and Microsoft 365 applications

- Experience maintaining accurate financial records and supporting documentation

- Experience with account reconciliations and identifying transaction discrepancies

- Ability to manage recurring deadlines and prioritize routine accounting workflows

- Ability to communicate clearly regarding missing information, discrepancies, and outstanding items

- Professional judgment and discretion when handling confidential financial information

Preferred Qualifications

- Post-secondary education or training in bookkeeping, accounting, business administration, or a related field

- Experience working in a small or medium-sized business environment with high transaction volume

- Experience processing high volumes of invoices and financial transactions

- Experience with document-capture or expense-management systems such as Dext, Hubdoc, or SAP Concur

- Experience supporting payroll processing or payroll reconciliations

- Familiarity with GST and PST accounting treatment in British Columbia

- Experience preparing bank and credit card reconciliations

- Experience supporting external CPA firms during year-end close

- Experience in automotive service, fleet service, operational service, or inventory-related industries

Knowledge, Skills, and Abilities

- Strong attention to detail and accuracy in financial recordkeeping

- Excellent organization and time-management skills

- Strong reconciliation and problem-solving abilities

- Ability to identify missing documentation, discrepancies, and unusual transactions

- Ability to follow established accounting procedures and internal approval controls

- Strong written and verbal communication skills

- Comfortable learning operational workflows and accounting systems

- Ability to explain routine bookkeeping issues clearly and professionally

- Reliable, professional, and capable of handling confidential information appropriately

- Ability to work independently while escalating issues appropriately when required