Administrative Assistant in Houston, Texas at San Jacinto College

Administrative Assistant - North Campus

• Provides administrative support to department lead and faculty members.
• Support faculty with paperwork (to include new faculty set up), loads, daily schedules, textbook adoptions support, grades and class rolls.
• Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
• Enters student data for new, transition and current students, ie; maintains various computer-based records/files and create classes.
• Works with Clinical Coordinator/Division Operations Coordinator in development of class schedules and catalog revisions.
• Banner Entry via several banner programs.
• Schedules and coordinates multiple meetings to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Record and transcribe meeting minutes.
• Schedules room reservations.
• Facilitates preparation of curriculum revisions and development of curriculum for new programs.
• Travel arrangements, Parking Reimbursements.

• Processes Payroll.
• Orders exams.
• Orders inventory supplies, Submit Expenses, Maintains P Card needs.
• Types letters, memos, substitute forms, reports to include state reporting as required.
• Processes requisitions and invoices as needed.
• Budget Planning and preparation to include end of fiscal year.
• Proctors as needed and Help with recruiting development needs.
• Collects and processes Course Folders, prepare affidavits of Graduation and certificates.
• Work Business Office as required to include attend training class for this need.

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-passed office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)

• High school diploma or equivalent

• Above requirement plus one year of specialized or technical training beyond high school

• Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

• Above requirement including one or more years in a higher education environment.
• Bilingual candidates are encouraged to apply.

Salary Grade: 103

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6274

Posting Close Date: 5/11/2026

Applicant Support:
If you need assistance with the application process, please contact the Cornerstone Support Team at 281-998-6387, option 3, or email cornerstonesupport@sjcd.edu.

Note: Due to the number of applications we receive, we are unable to follow-up with every applicant individually. If your qualifications meet the requirements for the position, and you are selected for an interview, we will contact you. You can review your application status by logging into the Cornerstone system.

Annual Security Report: The San Jacinto College Police Department is responsible for preparing and distributing the Annual Security Report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504; 281-991-2659; Sandra.Ramirez@sjcd.edu