Accounts Payable Specialist in Oakland, California at H/L Agency

H/L is looking for an Accounts Payable Specialist to join our finance team. You’ll handle a high volume of invoices, support purchase order processing, and help maintain the systems and processes that keep our internal workflows accurate, organized, and on time. This is a hands-on, detail driven role, where you’ll work both independently and as part of a collaborative and cross-functional team.

This is a hybrid role, with both office-based work at the H/L Oakland, CA office and remote work. While preference may be given to candidates in the Oakland area, we are also open to remote candidates located in Atlanta, GA or New Orleans, LA.

WHAT YOU’LL DO:

· Review and reconcile invoices and payments for weekly check-runs and ensure payments are processed within agency policy and mailed timely

· Address payment inquiries from vendors which may include payment status and other ad hoc research and work with internal teams to provide status updates

· Obtain approvals and signatures from internal departments

· Maintain accurate records of vendor and vendor payments

· Monitor timesheets and send weekly timesheet reminders

· Post all invoices received electronically as they are approved

· Assist with processing 1099 forms

· Work with internal teams during month-end close to meet deadlines

· Work on other projects as assigned

WHAT YOU’LL BRING TO THE TEAM:

· 1-2 years of experience in accounts payable or accounting (agency, media, or creative environment a plus)

· Solid grasp of AP fundamentals of invoice entry, coding, and matching invoices to POs

· Exposure to check runs or payment processing, with a focus on getting payments out accurately and on time

· Comfortable working in a fast-paced, deadline-driven environment with priorities can shift quickly

· Ability to stay organized and keep things moving, especially around biweekly payment cycles

· Understanding of approval workflows

· Some involvement in month-end close

ABOUT YOU:

· Highly detail-oriented and organized, with the ability to juggle multiple priorities in a fast-paced, deadline-driven environment

· Proactive and reliable, taking ownership of your work while knowing when to raise questions or flag issues

· Comfortable working with numbers and systems, with an eagerness to learn and adapt to new tools and processes

· Strong communicator who can build positive relationships with vendors and collaborate effectively across teams

· Flexible, team-oriented, and excited to contribute in a dynamic, fast-moving environment

· Computer savvy and learning new systems comes easily to you. Experience with Adobe Acrobat and Microsoft Office preferred.

· Experience with Advantage a plus

Due to the high volume of applications we receive, we are unable to provide an individual response to every candidate.

For SF Bay Area / California-based candidates: H/L provides projected compensation ranges for each position as an estimate of the company’s reasonable pay range for the role. The salary range for this position is expected to be between $71,000 and $75,000 annually. Actual compensation offered to a successful candidate will be determined based on a variety of factors, including the scope and responsibilities of the role, the candidate’s experience and qualifications, budget considerations, internal pay equity, geographic location, and market compensation data for similar positions. Compensation for candidates outside of California is determined based on the same factors and varies by geographic area.

About H/L Agency

Since 1985, H/L has been fiercely independent and making Momentum. Our strengths include local and national media activations, creative development, insights and analytics, full-scale digital and video production, multicultural marketing, and PR.

We’re headquartered in Oakland, California, with people in 20 states and offices in Atlanta, Miami, Phoenix, and St. Louis. What unites H/Lers across the country is a common drive—to pioneer new ways to push clients’ businesses forward and serve the communities we call home. Learn more at www.hl.agency.

H/L participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please refer to the following attachments: EVerify Participation & IER Right to Work.