Accounting Technician I/II/Sr at City of St. Helena – St. Helena, California
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About This Position
Exciting Career Opportunity
With an aptitude for spreadsheets and drive for accuracy you will find learning and growth opportunities at City of St. Helena. A supportive management team and a culture of excellence in service delivery and innovation will allow you to thrive. The city is undertaking several transformational projects including over $60 million in infrastructure investment over 5 years, housing and hotel development. Our goal is to enhance the quality of life for residents. You can support the achievement of these goals while serving on internal committees and even while performing routine tasks such as payroll, bank reconciliation, and generating reports. Come join us!
Annual Salary | ||
Minimum | Maximum | |
Accounting Technician I | $63,157 | $76,768 |
Accounting Technician II | $69,475 | $84,448 |
Senior Accounting Technician | $76,417 | $92,885 |
Benefits | Providers | Cost |
Health Insurance | Kaiser or Anthem | $38,580 |
Dental Insurance | Ameritas | $1,718 |
Vision Insurance | VSP | $218 |
| Life Insurance | Lincoln Financial | $25,000 |
| Deferred Compensation Match | City Match | $600 |
Total Cost of City Paid Benefits | $66,116 | |
Annual Compensation Including City Paid Benefits | ||
Minimum | Maximum | |
Accounting Technician I | $129,273 | $142,884 |
Accounting Technician II | $135,591 | $150,564 |
Senior Accounting Technician | $142,533 | $159,001 |
The City of St. Helena also offers tuition reimbursement of up to $500 per year.
Accounting Technician I/II
Under supervision (Accounting Technician I) or general supervision (Accounting Technician II), learns to prepare and prepares, processes, maintains and verifies purchasing, financial and accounting documents and records; provides customer services in person and by telephone; performs cashiering duties; may perform general office support duties within a department, including typing, record keeping and creation of forms; demonstrates a full understanding of all applicable policies, procedures and work methods associated with assigned duties; and performs related duties as assigned
Senior Accounting Technician
Under direction, performs responsible and complex accounting support and administrative work in the preparation and maintenance of budgetary, financial, and statistical records; responsibilities include purchasing, accounts payable, accounts receivable, payroll, and monthly and yearly closing general ledgers; and performs related duties as assigned.
Distinguishing Characteristics
Accounting Technician I
Is the entry level class in the Accounting Technician series, allowing the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting technical support work and customer service duties while learning City policies and procedures. As experience is gained, there is greater independence of action within established guidelines. This classification is alternatively staffed with Accounting Technician II and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher-level class.
Accounting Technician II
The journey level class in the Accounting Technician series. Incumbents are expected to perform the full scope of financial record keeping transactions, payroll, accounts payable, customer service functions and related support duties with minimum supervision. Assignments are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision when required. This classification is distinguished from the next higher classification of Senior Accounting Technician in that the latter is responsible for the more advanced technical duties within the department, and the responsibility for providing lead direction to assigned support staff.
Senior Accounting Technician
The advanced journey level class in the Accounting Technician series. Incumbents are expected to perform the full scope of complex accounting technical support work in the department, including budget monitoring and coordination. This classification differs from the Accounting Technician II by independently performing the more complex and difficult technical duties within the department, and the responsibility for providing lead direction to assigned support staff.
Supervision Received
Accounting Technician I
Receives supervision from the Finance Manager or Administrative Services Director. Incumbents in this classification do not routinely exercise supervision.
Receives general supervision from the Finance Manager or Administrative Services Director. Incumbents in this classification do not routinely exercise supervision.
Receives direction from the Finance Manager or Administrative Services Director. May exercise technical and functional supervision over assigned staff.
- Prepares and maintains budgetary, complex financial and statistical records and information; utilizes automated financial systems and a variety of word processing and spreadsheet programs to enter, store and retrieve information; researches and gathers information from a variety of sources for the completion of forms or preparation of reports; provides information to the public, other governmental agencies and City staff requiring the use of judgment and the interpretation of a variety of policies, rules and procedures.
- Maintains complex accounting, financial and statistical records and posts data to ledgers; maintains varied subsidiary ledgers and reconciliation reports; prepares, reconciles and follows up on accounts receivable billings; prepares complex financial, statistical and operational reports as assigned; assists in gathering and developing a variety of budget related material; performs the full range of Accounting Technician II duties on a relief or support basis.
- Prepares and posts journal entries to general ledger; performs general ledger reconciliations of various accounts on a monthly basis; performs monthly close of various modules and general ledger; reviews monthly close of modules before final close to general ledger; reconciles cash to bank on a daily basis; reconciles bank statements on a monthly basis.
- May prepare monthly billing for water and sewer services; sends reminders and late notices as needed; answers water and sewer billing inquiries; receives and responds to complaints and questions from the public regarding finance related items.
- May verify the accuracy of payroll, accounts payable, accounts receivable, and other specific areas performed by others; performs payroll tax reporting; performs duties associated with accounts payable and accounts receivable; tracks current year budget for departments and projects; assists in the preparation of the Quarterly Financial report; assists with information systems projects as needed.
- Provides training to other City Department staff on the City’s finance system; trains new Department staff on cash handling and utility billing procedures.
- Collects and compiles information from various sources of topics related to City programs and procedures; participates in the development and implementation of operational and administrative programs, policies and procedures; organizes and coordinates new finance procedures as directed by supervisor.
- Reviews City RFPs and contracts, verifying insurance requirements meet standards; tracks and assigns all contracts with reference numbers.
- Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.
(The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:
Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Senior Accounting Technician. A typical way of obtaining the required qualifications is to possess the equivalent of three years of experience performing increasingly responsible accounting support services, and equivalent to the completion of the twelfth grade. A Bachelor’s degree from an accredited college or university with major course work in accounting, finance or a related field is desirable.
License/Certificate:
Possession of, or ability to obtain, a valid Class C California driver's license.
Knowledge/Skills/Abilities (The following are a representative sample of the KSA's necessary to perform essential duties of the position.)
Knowledge of:
Principles and practices of financial record keeping, bookkeeping and governmental and fund accounting; basic principles and practices of auditing; standard business arithmetic as applied to accounting technical support; public relations techniques and procedures; methods and techniques of supervision, training and motivation; basic principles of mathematics; applicable federal, state and local laws, codes and regulations; methods and techniques of scheduling work assignments; methods and techniques for record keeping and report preparation and writing; proper English, spelling and grammar; occupational hazards and standard safety practices; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Skill to
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications; operate automated billing and financial systems.
Ability to:
Prepare, maintain and reconcile various complex financial, accounting, billing and statistical records; design and implement new financial record keeping forms; coordinate several activities and meet critical deadlines; lead, train and motivate assigned staff; perform mathematical calculations quickly and accurately; interpret, explain and apply applicable laws, codes and regulations; read, interpret and record data accurately; organize, prioritize and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guide lines; analyze complex issue responses, and develop and implement appropriate; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.