Sales Coordinator / Administrative Support in Burlington, Ontario at Select Stone Supply Ltd

Sell stone. Serve people. Have fun.

Hard work doesn’t have to feel hard. Seriously. When you work at Select Stone, you get to spend your time with talented people, work alongside inspiring customers and design professionals, and surround yourself with some of the most beautiful natural stone around. Sure, the learning opportunities and career growth are great — but trust us when we say the people here make all the difference.

If you’re highly organized, love helping people, and enjoy keeping projects and schedules running smoothly behind the scenes, this could be a role you’ll absolutely love.

We are seeking a Sales Coordinator / Administrative Support professional to work directly with and support our Business Development Manager. In this detail-oriented role, you’ll help coordinate customer communication, sales administration, project tracking, scheduling, CRM management, and internal workflow coordination to ensure projects move smoothly from initial inquiry through completion.

This position is part of our Sales team, where organization, responsiveness, and customer satisfaction are key. You’ll work closely with the Business Development Manager as well as internal departments including production, procurement, drafting, delivery, accounting, and marketing. Your ability to stay organized, communicate clearly, and manage multiple priorities will play an important role in supporting both the sales process and overall customer experience.

What is the role about?

Do you enjoy keeping projects and customer communication running smoothly behind the scenes?

As a Sales Coordinator, you’ll support the Business Development Manager by helping manage schedules, customer communication, project information, and sales administration so projects continue moving forward efficiently.

Are you highly organized and detail-oriented?

From maintaining CRM records and coordinating meetings to tracking quotes and preparing project documentation, you’ll help ensure accuracy and a high level of customer service throughout the sales process.

Do you thrive in a fast-paced, team-oriented environment?

You’ll communicate regularly with customers, architects, designers, suppliers, and internal teams to help keep everyone informed and aligned.

Practically speaking, here’s what you’ll do on a day-to-day basis…

• Manage calendars, appointments, customer meetings, and follow-ups for the Business Development Manager
• Coordinate customer communication, project updates, and sales administration
• Maintain CRM records, track opportunities, and support quote preparation
• Assist with project coordination between sales, procurement, production, drafting, and delivery teams
• Coordinate project handoffs, schedules, approvals, and delivery timelines between departments
• Follow up on outstanding information, shop drawings, change requests, and project deliverables
• Communicate with internal teams to ensure accurate project information is prepared for procurement and production teams
• Coordinate sample packages, presentation materials, and showroom support
• Help organize trade shows, customer events, and marketing initiatives
• Maintain organized project files, documentation, and internal reporting

The Right Fit

You’re someone who enjoys being organized, supporting others, and keeping things moving behind the scenes. You’re professional, proactive, and comfortable balancing multiple priorities throughout the day while providing exceptional customer service.

You’ll likely be a great fit if you:

• Have strong organizational and administrative skills
• Communicate confidently and professionally
• Are detail-oriented and dependable
• Enjoy working with both customers and internal teams
• Thrive in a fast-paced environment where priorities can shift quickly

Qualifications

• Previous experience in sales coordination, administration, customer service, or project coordination preferred
• Experience with Salesforce or CRM systems considered an asset
• Proficiency in Microsoft Office Suite
• Experience in construction, architectural products, stone, masonry, or building materials industry considered an asset
• Business diploma or degree considered an asset

What We Can Offer You

As a member of the Select Stone team, you’ll enjoy:

• A positive and supportive work environment
• Opportunities for learning and professional growth
• Working alongside a collaborative and passionate team
• The chance to be part of exciting architectural and construction projects
• Competitive compensation and benefits
• A company culture that values hard work, teamwork, and having fun along the way

If you think you’d be a great fit for the role, we’d love to hear from you — apply today!

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Select Stone is an equal opportunity employer and is committed to accommodating applicants with disabilities throughout the hiring process.