Real Estate Transaction Closing Coordinator in Lakewood Ranch, Florida at House Match

Making Homeownership Easy isn't a slogan for us; it's a promise we keep on every single transaction. We're looking for the person who keeps it.

House Match is a growing real estate brokerage serving the Bradenton, Sarasota, and Lakewood Ranch markets. We're hiring a Closing Manager to own our transactions from the moment a contract is executed all the way through a funded closing and the days that follow on both sides of the deal, whether we're representing the buyer or the seller.

This is not a paper-pushing job. The Closing Manager is the operational heartbeat of every deal, the person clients lean on, the person our agents trust to never let a deadline slip, and the person who turns a stressful 30–45 days into an experience that earns us 5-star reviews.

What We Offer

• $60,000 salary, with a clear career ladder; this is a role you grow in, not a seat you fill

• Health, vision, and dental coverage

• Full-time, in-office at our Lakewood Ranch office, working side-by-side with the agents and operations team

• A defined, documented process for both sides of every deal, so you're set up to win, not left guessing

• A team that treats clients like Forever Clients and treats each other the same way will push you to be the best version of yourself and to never stop growing

Benefits:

• Dental insurance

• Health insurance

• Life insurance

• Vision insurance

$60,000 yearly

What You'll Own

• Setting up every contract within 3 hours of execution - file creation, calendaring every critical date, and introducing yourself to the client with a personal call so they know exactly who's guiding them to the table

• Coordinating the title company and (on buyer-side deals) the lender - tracking every milestone to completion: inspections, appraisal, conditional approval, clear-to-close, survey, estoppel, and title commitment

• On listing-side deals, partnering with the other side's coordinator and title to keep the seller's file moving - disclosures complete, repairs documented, and the seller fully prepped for closing

• Protecting deadlines that cannot be missed - escrow/EMD deadlines, inspection and financing contingencies by following up daily until you have written confirmation

• Reviewing ALTA settlement statements line by line before they reach the agent, and coordinating the disbursement authorization on every file

• Scheduling and confirming the final walkthrough and closing with all parties

• Being a frontline defense against wire fraud, personally confirming wire instructions every time

• Earning the 5-star review. A smooth closing is what turns a nervous buyer or seller into a raving fan. You own the experience that makes the review ask easy, and you treat every file like the reputation of the brokerage rides on it, because it does.

• Making the process better. We run the same proven process on every transaction, and we count on you to flag what isn't working and propose the fix. Our playbook is a living document; you help write the next version of it

• Running the post-close process cleanly: file consolidation, thank-you cards, and handoff into our Forever Client database

What We're Looking For

• Relentlessly organized. You track dozens of moving deadlines across multiple transactions, buyer- and seller-side, at once without dropping one

• Proactive by nature. You'd rather make the call before the problem exists than explain why something slipped

• Warm and clear on the phone and in writing. Clients should feel calmer after they hear from you

• Comfortable holding vendors, lenders, and other agents accountable. "I was waiting to hear back" is not an answer you accept or give

• Detail-obsessed. You catch the wrong commission percentage, the missing credit, the date that doesn't match

• An owner, not an order-taker. You run the process exactly as designed, and you're always spotting the small improvement that makes it sharper. You don't quietly work around problems; you raise them

• Steady under pressure. Closing weeks get intense; you stay calm and keep everyone around you calm

GREAT TO HAVE

• Prior experience as a transaction coordinator, closing coordinator, or real estate assistant: buyer side, listing side, or both

• Familiarity with Florida residential contracts, listing agreements, and disclosures

• Experience with any of: Follow Up Boss, Dotloop, Stellar MLS, ShowingTime (we'll train the right person)

• Active or inactive Florida real estate license

House Match was recently ranked one of the Top 1000 Teams in America for the 3rd year in a row! With 19 team members and counting, we have maintained our unique culture through a very selective hiring process. You will work with high-minded, achievement-oriented, and like-minded coworkers who want to see you achieve your goals.

As we are a growing business, you will have the opportunity to contribute strategically to business operations. We are a learning- and growth-oriented organization and provide ongoing training to improve communication, sales, and other skills. We want you to grow not only professionally, but personally.

With a focus on the client experience, you will have an opportunity to make a positive, lasting impact on your clients as they navigate one of the biggest transactions they will deal with in their lives.

Job Benefits: Health Insurance, Dental Insurance, Vision Insurance, Multiple Wealth-Building Opportunities.