Admin Assistant to Exec Dir in Albuquerque, New Mexico at University of New Mexico

Requisition ID: req36845

Working Title:
Admin Assistant to Exec Dir

Position Grade:
10

Position Summary:
The Department of Radiology has an exciting opportunity for an experienced executive-level administrative assistant. As a member of our administrative team, the Administrative Assistant to the Director will directly support the Department Chair and leadership.

The ideal candidate for the position will have experience working at the executive level in an academic or medical administrative office. The successful candidate will be able to act independently, with multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail oriented, an experienced multitasker with a wide variety of technical skills, exceptionally well organized and outgoing. Excellent oral and written communication skills must be demonstrated through application materials and interview. Ability to maintain confidentiality is paramount.

Responsibilities of this position include but are not limited to: serving as primary point of contact for the Chair, scheduling and meeting coordination and faculty recruitment interviews, handling Section Meeting Coordination, maintaining calendars and answering phones, coordinating travel; QGenda Scheduling, composing correspondence; managing administrative and clerical data; consolidated electronic tracking of information; development and implementation of administrative processes, procedures and systems; processing payments and reimbursements; and supporting radiology leadership in leading the Department of Radiology.

Our team works in a collegial environment, to support faculty, residents, fellows and staff who provide imaging services at UNMH, SRMC, and VAMC. We are committed to providing education for Medical Students, Residents and Fellows, as well as for Nuclear Medicine, CT and MRI Technologists through the Radiologic Sciences Program.

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Prospective Employee page for a more complete explanation of UNM benefits

Duties:

• Serves as admin support for Department Chair maintaining his assigned Clinical Calendar.
• Works directly and indirectly with the Chair managing Qgenda scheduling for all providers implementing changes and managing assigned coverage for the Department.
• Schedules Annual Reviews, 3rd year review and all meetings with the chair, preparing, managing and submitting all paperwork to the Deans office as required.
• Works with Professional Practice to keep track of/submit OPPE forms completed by Chair
  Guide and help faculty during their promotion and tenure (Dossier/Provisional Dossier)

See the Position Description for additional information.
Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
Radiology General (499B)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Non-Exempt

Pay:
Hourly: $19.76-$26.85

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
6/15/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Complete applications include a resume and cover letter addressing preferred qualifications and why you are interested in this position.Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Previous executive-level administrative support experience.
• Previous UNM experience.
• Previous experience compiling, analyzing and reporting data or other information.
• Previous experience in Qgenda and or master scheduling program/software.
• Accuracy, attention to detail and strong oral and written communication skills.
• Proven ability to handle confidential information with discretion, be adaptable to various. competing demands, and demonstrate the highest level of service and response.