Columbia Administrative Assistant in St. Louis, Missouri at Ford Hotel Supply

We are seeking a full-time Administrative Assistant for our Columbia, MO location. This position provides administrative support to internal and external customers while maintaining a thorough understanding of company procedures, programs, and office operations.

The ideal candidate is reliable, upbeat, friendly, detail-oriented, and able to communicate effectively with customers and team members. This individual must be able to work independently, manage multiple tasks, and contribute to a positive and productive work environment.

Schedule: Monday through Friday, 8:00 AM to 5:00 PM (40 hours per week)

This position regularly uses standard office equipment, including computers, telephones, copiers, filing systems, calculators, adding machines, postage scales, and cash registers.

• Handle customer inquiries and incoming work requests.
• Review files and records to respond to requests for information.
• Process, distribute, and maintain documents and correspondence.
• Receive, sort, and distribute incoming mail.
• Maintain organized filing systems, both electronic and paper.
• Copy, scan, and electronically file documents.
• Prepare and send outgoing emails, mailings, and packages.
• Order and maintain office and administrative supplies.
• Assist with basic accounting functions, including invoice review and processing.
• Maintain a clean, organized, and professional office environment.
• Complete special projects and administrative assignments as directed.
• Provide backup support for answering phones and assisting customers at the point of sale as needed.

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and related applications).
• Proficient use of email, internet, and general office technology.
• Accurate keyboarding and data-entry skills.
• Knowledge of basic accounting procedures.
• Experience working with point-of-sale (POS) systems.
• Ability to commute to Columbia, MO 65202.

• Experience in the foodservice, hospitality, or equipment industry.

• Excellent verbal and written communication skills.
• Strong problem-solving abilities.
• Excellent organizational and time-management skills.
• Exceptional attention to detail.
• Strong work ethic and professional demeanor.
• Ability to work independently and as part of a team.
• Positive attitude and customer-focused mindset.

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Paid time off
• Employee discount
• Retirement plan

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Work Location: Columbia, MO 65202