Seasonal Real Estate Assistant in Austin, Texas at Calendar Holdings

Who We Are

Go! Retail Group, based in Austin, Texas, is a national specialty retailer and the parent company of several iconic retail brands, including Go! Toys, Toys“R”Us, Babies“R”Us, Disney Store Limited- Time Shops, Attic Salt, Wonder World, Calendars.com, LANG and other global brands.

We are the world’s largest operator of holiday pop-up stores, operating hundreds of locations in malls, outlets, shopping centers, and lifestyle centers across the United States.

What We Are Looking For

We are seeking a SEASONAL Real Estate Assistant to join our team. This position reports directly to the Sr. Leader and works closely with a highly collaborative team of professionals. The role requires daily interaction with members of the Real Estate Team.

Please Note: This is not a leasing agent role. It is an administrative support role responsible for assisting the Real Estate team with leasing administration, recordkeeping, and other departmental functions.
This role is 100% in office.

The ideal candidate is highly organized, detail-oriented, proficient in Excel, and enjoys working in a fast-paced environment. A positive, can-do attitude and a good sense of humor are a must.

Position Overview

The Seasonal Real Estate Assistant provides administrative support to the Real Estate Department by assisting with lease administration, maintaining accurate records, organizing files, and supporting the team’s day-to- day operations.

Essential Functions

• Provide administrative support to the Real Estate Department on various projects and daily tasks.
• Process lease agreements accurately and in a timely manner.
• Track the status of incoming and executed lease agreements.
• Review executed leases for completeness and file them appropriately.
• Maintain organized hard-copy and electronic filing systems for leases, rent checks, and related documents.
• Maintain and update the department’s database of mall and developer contacts.
• Set up and maintain login credentials for mall and developer portals.
• Create, update, and maintain reports using Excel.
• Perform other administrative duties as assigned.
• Work occasional overtime as business needs require.

Qualifications / Basic Requirements

• Minimum of 1 year of administrative experience.
• Excellent organizational and recordkeeping skills.
• Strong verbal and written communication skills.
• Effective time management skills with the ability to prioritize multiple tasks.
• Ability to multitask while maintaining a high level of accuracy.
• Exceptional attention to detail.
• Strong sense of urgency and accountability and follow-through.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Experience with data entry and data management required. (Training will be provided on company-specific systems.)
• Strong interpersonal and teamwork skills.
• Ability to thrive in a fast-paced, collaborative environment.
• Demonstrates professionalism, sound judgement, and high level of integrity.

This job description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualification may vary based on assignment.

Go! Calendar Holdings, LLC is an equal opportunity employer and does not discriminate against individuals on the basis of race, gender, age, national origin, religion, marital status, veteran status, or sexual orientation.