Office Administrative Assistant (English and Spanish Speaking) in Tomball, Texas at Imperial Star Solar

About the Role

We are seeking a professional, reliable, and highly organized Office Administrative Assistant to join our solar panel manufacturing facility. This role serves as the first point of contact for employees, customers, and visitors — representing our company’s values of professionalism, teamwork, and innovation in renewable energy.

The ideal candidate is polished, punctual, and proactive, with excellent communication skills in both English and Spanish, and a positive, team-oriented mindset. This position requires flexibility and a willingness to “wear multiple hats” to support the overall success of the office and facility operations.

Key Responsibilities

• Greet and assist visitors, customers, and vendors in a friendly and professional manner.
• Answer and direct phone calls, take messages, and provide information as needed.
• Retrieve, sort, and distribute incoming and outgoing mail and packages.
• Maintain inventory of office and breakroom supplies; submit purchase requests as needed.
• Prepare and issue employee access badges and assist with security check-ins.
• Escort and monitor visitors, vendors, and contractors while on-site.
• Assist with scheduling meetings, preparing meeting spaces, and coordinating facility tours.
• Submit business card orders and handle other basic administrative requests.
• Keep reception, conference, and common areas organized and welcoming.
• Provide general administrative support for HR, Operations, and other office functions as assigned.
• Collaborate with team members to ensure smooth daily operations and maintain a positive workplace culture.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1–3 years of administrative, front desk, or office coordination experience.
• Bilingual in English and Spanish required.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general computer literacy.
• Professional appearance, punctuality, and a strong customer-service mindset.
• Ability to manage multiple priorities and handle confidential information with discretion.
• Team player with a proactive attitude and willingness to take initiative.