HR Coordinator at Quest Food Mangement TL – Lombard, Illinois

Position Summary

The Human Resources Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization's Human Resources department.

Essential Functions

· Cascades the vision of Quest Food Management Services, ensuring the Quest vision, values and founding principles are effectively communicated, understood and practiced.

· Demonstrates commitment to Quest Mission, Vision, and Values through actions on a daily basis.

· Assists with unemployment claims administration, including document gathering, response preparation, and hearing support.

· Processes weekly terminations timely and maintains accurate and detailed termination records.

· Assists with new hire onboarding process, including work authorization process (completion of Form I-9).

· Maintains accurate and confidential employee files, records, and documentation in accordance with company policy and legal requirements.

Supports completion of employment verification requests.

· Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.

· Conducts periodic audits of personnel files, on-boarding records, and other HR documentation to ensure accuracy and compliance.

· Provides clerical support to the HR department.

· May assist with payroll administration, including troubleshooting routine employee questions and coordinating correction as needed.

· Conducts or assists with new hire orientation.

· Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

· Performs other duties as assigned.

Job Requirements/Specifications

Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required:

· Associate's degree in related field or 1-2 years of prior HR/office experience required.

· Excellent cooperation skills and team orientation and flexibility is required.

· Some knowledge of U.S. labor and employment laws.

· Excellent verbal and written communication skills.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· Excellent organizational skills and attention to detail.

· Proficient with Microsoft Office Suite or related software.

· Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Ability to maintain professionalism and a positive attitude in the workplace

· Demonstrated ability to consistently communicate a clear understanding of internal and external customer expectations and adapt as appropriate to exceed their needs

· Proven ability to focus attention on determining what can be done to make progress

· Demonstrated ability to understand and determine priorities, effectively manage time and develop work plans in order to accomplish tasks and/or projects

· Proven ability to clearly organize and effectively convey information

· Demonstrated ability to analyze data and make process improvement reco