Human Resources Coordinator at Legacy Parking – Chicago, Illinois

Legacy Parking is a rapidly growing Parking Asset Management company looking to add a HR Coordinator to the Legacy Parking team in our downtown Chicago corporate office.

ABOUT THE ROLE

You'll be the day-to-day heartbeat of HR: coordinating recruiting, running onboarding, keeping records tight, tracking training, and being the first-person employees turn to with questions. It's a wide-ranging role that touches almost everything — which means no two weeks look the same.

We're looking for someone organized and people-oriented who genuinely enjoys being the person who keeps things moving. You'll be a key face of HR across the organization and a close partner and reporting to the HR Manager.

Recruiting & Onboarding

• Manage full cycle recruiting coordination: job postings, applicant tracking, interview scheduling, and candidate communication when applicable.

• Conduct background checks, MVR checks, and reference verifications

• Own the new hire onboarding process — paperwork, orientation scheduling, system access setup, and first-day readiness for all hourly positions.

• Build and maintain standardized onboarding materials and checklists for new properties and new hires

• Partner with hiring managers to keep the process moving efficiently — especially during high-volume periods

Employee Relations — First Line

• Serve as the first point of contact for employee questions about HR policies, benefits, PTO, and general procedures

• Track and document attendance patterns and flag concerns to the HR Manager for follow-up

• Manage the administrative side of leave of absence requests (FMLA, personal leave) — paperwork, tracking, and communication — escalating decisions and conversations to the HR Manager

• Help employees navigate HR processes with a customer-service mindset, knowing when to answer directly and when to escalate

Training & Documentation

• Schedule, coordinate, and track completion of all required compliance trainings (harassment prevention, safety, etc.)

• Maintain and organize the HR SOPs, and policy documentation — keeping everything current and accessible

• Help build and maintain new hire orientation materials, manager onboarding packets, and property-specific guides

• Support the HR Manager with coordination of learning and development sessions as programming is built out

HR Administration

• Maintain accurate, compliant employee files and records

• Process employee status changes including promotions, transfers, and terminations

• Prepare HR correspondence: offer letters, employment verifications, status change notices

HRIS & Reporting

• Own day-to-day data entry and record accuracy in the HRIS system

• Generate standard HR reports: headcount, turnover, time-to-fill, training completion

• Support HRIS audits and data integrity checks

• Assist the HR Manager with ad hoc data pulls and reporting projects

WHAT YOU BRING

Required

• 2-3 years of experience in an HR coordinator, generalist, or administrative HR role

• Working knowledge of HR practices, employment law basics, and employee recordkeeping

• Proficiency with HRIS systems and applicant tracking systems

• Strong skills in Microsoft Office — especially Excel and Outlook

• Exceptional organization and attention to detail; you don't let things fall through the cracks

• Excellent written and verbal communication — professional, clear, and approachable

• Ability to handle confidential information with discretion, always

• Comfortable managing competing priorities in a fast-paced, multi-site environment

Nice to Have

• Bachelor's degree in human resources, Business Administration, or related field

• Experience supporting multi-location or multi-property organizations

• Familiarity with hospitality, property management, or service-industry HR

• Experience building or improving HR processes from the ground up

The right attitude matters more than a perfect resume. If you're organized, people-focused, and ready to build something — we want to hear from you.