Human Resources Coordinator at Apex Landscaping INC – Lake Zurich, Illinois

Title: HR Coordinator (On-Site)

Reports to: Human Resources Manager

Job Type: Hourly, Full-Time, Non-Exempt

Hourly Rate: $25.00 - $28.00

Location: Hawthorn Woods, IL

Apex Landscaping is a full-service landscape company proudly serving the Chicagoland area for over 35 years. We specialize in creating, enhancing, and maintaining outdoor spaces for residential and commercial clients alike. Our team is committed to craftsmanship, reliability, and exceptional customer service, making us a trusted leader in the industry for more than three decades.

Job Summary: The HR Assistant supports the daily operations of the Human Resources department and plays a key role in fostering a positive, organized, and efficient workplace. This position assists with recruiting, onboarding, employee records, compliance tasks, and general administrative support. The ideal candidate is detail-oriented, proactive, and committed to upholding the professionalism and a team-focused culture.

Essential Functions:

• Maintain accurate and up-to-date HR files, records, and documentation.

• Oversee onboarding tasks such as collecting and verifying new hire paperwork, including I-9s and tax forms.

• Serve as a trusted resource for employee questions related to policies, benefits, and HR processes.

• Support the HR department in conduction regular audits to ensure all required documents are complete and compliant.

• Provide clerical and administrative support to the HR department.

• Prepare HR correspondence, forms, and internal communications.

• Assist with payroll processing, employee questions, and error resolution.

• Serve as a liaison with benefits providers and external HR vendors.

• Conducts or assists with new hire orientation.

• Assist with performance management processes, including reviews and documentation

• Support planning and executing of HR events and company activities.

• Collaborate with HR department in recruitment processes, including supporting with candidate screening as needed.

• Help with benefits administration tasks, open enrollment materials, and employee notices.

• Participate in HR training and continuing education to maintain compliance knowledge.

• Support HR projects as needed.

• Performs other duties as assigned.

What we offer:

• Competitive Compensation
• Insurance: Medical, Dental, & Vision
• 401K Retirement Plan
• Paid Time Off
• Tuition Reimbursement
• Professional Development Opportunities

Core Competencies:

• Strong verbal and written communication skills.

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Excellent organizational skills and attention to detail.

• Proficient with Microsoft Office Suite or related software.

• Collaborative and self-motivated, with a proactive approach to problem-solving.

• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.

Qualifications:

• Associate’s degree in related field required; Bachelor’s degree preferred.

• Prior related office experience preferred.

• 1-2 Years of Human Resources Required.

• Proficiency in Microsoft Office Suite.

• Familiarity with Paylocity is a plus.

• Bilingual (English/Spanish) required.

Work Environment: This position is fully on-site at our main office located in Hawthorn Woods, IL. The person in this role is expected to commute to the office daily and maintain a consistent in-person presence.

Physical Requirements:

•Prolonged periods of sitting at a desk and working on a computer.

•Must be able to lift up to 15 pounds at times.