Accounting Coordinator in Winter Park, Florida at American Academy of Optometry

MAIN PURPOSE: Manage the accounting payables and receivables process and provide assistance to Development department in tracking donations.

• Track, record, process, and manage all accounts payable transactions.
• Track, record, process, and manage all incoming payments payable transactions.
• Track, record, process, and manage all expense reimbursement transactions.
• Import and export financial data across different systems, including into and out of Sage Intacct, accounting software.
• Answer and resolve all inquiries related to accounts payable or accounts receivable.
• Process and reconcile corporate credit card statements, including all required receipts and accounting information.
• Record, track, and reconcile all donor pledges and pledge payments.
• Maintain and submit monthly pledge schedules.
• Request, process, and maintain proper tax forms for all accounts payable vendors.
• Record and manage all 1099 and 1042 transactions throughout the year.
• Process all 1099 and 1042 filings once per year.
• Manage all annual state charitable registrations.
• Review and maintain all financial documentation including invoices, cash receipts, and tax documents.
• Assist in providing required information for annual financial audits and tax filings.
• Assist team with any other financial inquiries or duties as needed.

• Minimum one (1) years prior experience as an Administrative and/or Accounting Assistant, preferably with a not-for-profit organization.
• Strong organizational and planning ability.
• Excellent verbal, interpersonal and communication skills.
• Attention to detail.
• Proficient in relevant computer applications such as MS Excel and other MS Office applications.
• Knowledge of accounts payable or basic bookkeeping a plus.
• Associate or bachelor’s degree preferred
• Ability to prioritize multiple tasks and complete follow-up.