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Scheduler (32277) in Austin, Texas at GI Alliance

NewIndustry: Healthcare / Health ServicesJob Function: Manufacturing
GI Alliance
Austin, Texas, 78701, United States
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Job Description

Scheduler (32277)
Job DetailsJob Location: Urology Austin Atrium - Austin, TX 78759
Position Type: Full Time
Job Shift: Day
Description

Surgery Scheduler


  • Reports to the Surgery Scheduling Manager and works closely with Urology Austin medical providers.
  • Communicates and coordinates regularly with Site Managers, front office teams, clinical staff, billing, and medical records to ensure accurate and timely surgery scheduling.
  • Collaborates with physicians, peer schedulers, and facility -based scheduling teams to maintain smooth scheduling workflows and strong interdepartmental relationships.

  • Minimum of one-year front office experience in a physician’s office, preferably within a surgical practice.
  • Familiarity with insurance plans, including Medicare and Medicaid.
  • Strong data entry skills with a focus on speed and accuracy.
  • Exceptional customer service and communication abilities.
  • Excellent organizational skills; able to manage multiple physician schedules and coordinate with external facilities.
  • Proficiency in Microsoft Word, Excel, Outlook, and other scheduling software.

  • Schedules all surgeries and procedures for assigned physicians based on provider orders, ensuring accuracy in dates, times, and patient demographic and insurance information.
  • Coordinates post-operative and follow-up appointments as directed by providers or clinical staff.
  • Verifies insurance coverage and obtains necessary authorizations, pre-determinations, and referrals in a timely manner.
  • Schedules peer-to-peer calls when required for authorization purposes.
  • Provides patients with clear instructions regarding surgical preparations, medication management, labs, and pre-/post-operative care.
  • Communicates patient benefits and estimated financial responsibility prior to the scheduled procedure.
  • Collects estimated patient responsibility at least two weeks before surgery/procedure or per Urology Austin’s financial protocols.
  • Coordinates with surgical facilities to confirm operating/procedure room time and anesthesia coverage, per facility policies.
  • Reviews schedules at least two days in advance to identify and resolve any scheduling errors, updates, or issues.
  • Communicates scheduling concerns or updates to providers and internal team members promptly.
  • Reports system issues or challenges to the Surgery Scheduling Manager.
  • Uses strong customer service skills to manage patient interactions with professionalism and care.
  • Provides cross-coverage or administrative support to other areas as needed.
  • Performs other related duties as assigned.


    • Qualifications

    Qualifications


    Qualifications
  • Excellent written and verbal communication skills
  • Excellent customer service skills are required
  • Experience working in a medical office
  • Ability to multi-task and work in fast-paced environment.
  • Detail-oriented
  • Basic understanding of healthcare plans
  • Be able to read and understand medical benefits.
  • Bilingual is a plus.

    • Education: High school diploma or equivalent
    Experience: 2-5 years of prior medical scheduling is preferred
    Requirements for Level I Status:

  • Entry level (1-4 years experience) and/or meet the basic requirements of the job with the need for additional supervision.
  • Excess of 4 years experience if meeting only the basic requirements of the job with need for additional supervision.

    • Performance Requirements:
  • Excellent communication skills, both written and verbal.
  • Proficient technical (computer) skills.
  • Ability to multi-task and prioritize.
  • Self-motivated with initiative.
  • Strong sense of ethics.

    • GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.


    Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.


    NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION.

    No phone calls or agencies, please.


    EEO/AA-M/F/disabled/protected veteran

    Job Location

    Austin, Texas, 78701, United States

    Frequently asked questions about this position

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