HR Compliance & Systems Manager at Bubble Down Car Wash – Tampa, Florida

About the Role:

We’re a fast-growing, multi-site operation scaling from 8 to 30 locations. Growth at that pace only works if the underlying systems are strong, consistent, and built to scale.

This role exists to bring structure to our HR function. You will step into a high-impact environment to stabilize benefits and execute open enrollment, ensure compliance across key areas including ACA and claims, build structured processes that improve consistency and reduce risk, and create a foundation that supports continued growth.

This is not a maintenance role. This is a build-and-stabilize role for someone who knows how to create order, implement structure, and deliver results.

What You Will Own:

Stabilize Benefits & Execute Open Enrollment

• Lead coordination and execution of benefits transition and open enrollment
• Ensure systems and documentation are aligned and accurate
• Establish a clear, repeatable process going forward

Strengthen Compliance & Reduce Risk

• Audit and improve compliance across key areas, including ACA
• Ensure documentation is complete, consistent, and defensible
• Identify gaps and implement corrective processes

Bring Structure to Claims & Payroll Processes

• Establish consistent handling and tracking of claims
• Improve payroll audit processes and ensure compliance standards are followed
• Follow up directly with managers to resolve issues within defined workflows

Build Scalable HR Processes

• Develop structured workflows across core HR functions
• Create clear documentation and standardized procedures
• Improve visibility into open issues, deadlines, and risks

Set Up What Comes Next

• Help define what should remain internal vs. supported externally
• Contribute to a long-term operating model for HR
• Ensure a clean transition of systems and processes

How This Role Works

• You own structure, process, and follow-through
• You work closely with internal leadership, who owns manager accountability and employee-facing decisions
• You enforce process and ensure execution, escalating where needed

Qualifications

• 3–6+ years in HR operations, compliance, or similar roles
• Experience with benefits administration and open enrollment
• Working knowledge of employment law and compliance requirements
• Experience with payroll audits, claims, or employee relations processes
• Strong organizational and follow-through skills
• Experience in multi-site or hourly workforce environments preferred

Engagement Details

• Full-time, onsite role based in Tampa, FL
• Temporary (4–6 months) with potential for extension or permanent conversion based on business need
• W-2 classification with benefits eligibility based on company policy