Payroll Specialist at Assumption University – Worcester, Massachusetts

Processes employee and student payrolls on a biweekly, semi-monthly and monthly basis in support of the Mission of the University.

Accountabilities:

• Utilizing the University’s HRIS and Payroll System, Paylocity, prepares and processes bi-weekly employee payroll, bi-weekly student payroll, semi-monthly employee and a monthly employee payroll. Reviews time sheets, ensuring they are accurate and approved by a supervisor. Enters data into payroll system, and reviews timesheets and on-line time entry for accuracy before processing;
• Works with Financial Aid to create and update student employment positions. Enters student employees into Paylocity, with benefits and leave plans as needed;
• Uploads tax and direct deposit information. Creates and updates tax codes in as needed;
• Processes payments to retirement plan administrator;
• Processes payments for FSA administrator, HRA payments, AFLAC, and others as needed;
• Inputs new hire tax withholding, direct deposit, and deductions into Payroll System. Prepares year-end and quarter-end tax information and ensures accuracy of W2 tax forms;
• Interprets and enforces University policies and government regulations affecting earnings and time off;
• Answers employee questions and solves routine problems regarding the payroll process;
• Prepares for new fiscal and payroll years by setting up new payroll schedules, tax files and accrual runs;
• Monitors campus operating department budget to actual expenses, requesting budget transfers from departments, when needed, to avoid budget overruns;
• Thoroughly and accurately maintains files and documentation in accordance with University policy, State and Federal regulations and accepted accounting principles. Resolves open issues such as missing approvals and inconsistencies
• Assists with annual audit;
• Utilizes banking software to check status of payroll transactions;
• Serves as a Campus Security Authority for Clery reporting purposes and a Responsible Employee for Title IX reporting purposes;
• Performs other duties as assigned.

Scope:

• Interacts on a daily basis with administration, staff, faculty, students and various vendors outside the University community.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

MENTAL DEMANDS: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.

• Must be willing to contribute actively to the mission of the University as well as show respect for the Catholic and Assumptionist identity of Assumption.
• Associates degree in related field or 2 years payroll experience required.
• Previous experience using a computerized payroll system.
• Basic understanding of Fair Labor Standards Act as it applies to payroll issues and other government labor and wage and hour law regulations.
• Ability to maintain a high degree of confidentiality required.
• Ability to be bonded.
• Ability to work additional hours if required by the needs of the department.