Finance & Accounting Coordinator at Aurora Medical Spa – Des Peres, Missouri

Aurora Medical Spa was founded in 2006 and is celebrating 20 years of dedicated service in aesthetic skin care and body contouring. We have built a strong reputation for delivering exceptional results through a team of highly trained professionals.

Today, Aurora is a fast-growing, multi-location company entering its next phase of growth.

We are not looking to maintain what exists. We are focused on building what comes next.

As we scale, we are investing in better systems, smarter reporting, and more efficient ways of operating across all locations. This includes how we use data, technology, and AI to operate faster and more effectively.

This role is for someone who wants to be part of that evolution.

If you prefer highly structured, slow-moving environments, this likely is not the right fit. If you enjoy solving problems, improving systems, and moving quickly while maintaining accuracy, you will do well here.

We offer a competitive benefits package including employee and Friends & Family discounts, a supportive and high-performing work environment, paid holidays and PTO, and a 401K with company match. Full-time employees are eligible for Medical, Dental, Vision, Disability, and Life Insurance coverage.

We are looking for an Accounting Specialist who can do more than execute tasks. You will help us scale how our finance function operates.

Strong accounting fundamentals are required. Attention to detail is non-negotiable. But this role is equally about mindset.

You should be someone who:

• Takes ownership and follows things through without being managed closely
• Moves quickly and adapts as priorities shift
• Looks for more efficient ways to get things done
• Uses technology and AI to reduce manual work and improve output
• Is comfortable challenging outdated processes and improving them

You will be responsible for maintaining financial accuracy while also helping us evolve systems, reporting, and workflows as the business grows.

Core Accounting Operations

• Manage accounts payable, vendor bill entry, and employee expense reporting
• Post journal entries and support month-end close
• Perform bank, cash, and system reconciliations (POS to ERP)

Financial Accuracy & Oversight

• Review payroll, benefits, and billing accuracy (ADP, retirement, healthcare)
• Support 1099 preparation and tax coordination with external partners (Forvis)
• Maintain compliance with internal policies and reporting standards

Analysis & Reporting

• Investigate variances and analyze budget vs. actual performance across locations
• Build and maintain sales and financial reporting for leadership
• Track intercompany activity, gift cards, and promotional liabilities

Process Improvement & Scaling

• Identify inefficiencies in current workflows and improve them
• Use Excel, systems, and AI tools to automate and streamline reporting
• Support financial and operational improvement projects
• Help evolve how we use data to drive faster, better decisions

Additional Responsibilities

• Support SIMPLE IRA funding and internal compensation reporting
• Track fixed assets, insurance schedules, and inventory performance
• Assist with ad hoc financial analysis and special projects

Core Qualifications

• Bachelor’s degree in Accounting, Finance, or related field
• 2+ years of accounting or finance experience
• Strong understanding of accounting principles and financial processes
• Advanced Excel skills including PivotTables, INDEX/MATCH, and data analysis
• Experience with accounting systems such as NetSuite or QuickBooks

Mindset & Approach (Critical for Success)

• High accountability. You take ownership and follow through
• Low ego. You are open to feedback and focused on results
• Adaptable. You can pivot quickly without losing accuracy
• Curious. You actively look for better ways to operate
• Tech-forward. You embrace new tools, including AI, to work smarter
• Builder mindset. You want to improve and scale, not just maintain

• Experience with payroll systems and financial reconciliations
• Experience in multi-location or high-growth environments
• Exposure to process improvement or automation initiatives
• Familiarity with tax and compliance support

• Prolonged periods of sitting
• Repetitive fine motor movements
• Ability to lift up to 25 lbs occasionally

You are stepping into a company that already performs at a high level and is ready to level up again.

This role requires someone who can balance accuracy with speed, structure with adaptability, and experience with a willingness to evolve.

If you are looking for a role where you can make a real impact and help build something at a higher level, this is it.