Council Coordinator in Whistler, British Columbia at RESORT MUNICIPALITY OF WHISTLER

Situated within the shared, unceded territory of the L̓il̓wat7úl (Líl̓wat People) and Sḵwx̱wú7mesh (Squamish People), the Resort Municipality of Whistler (RMOW) is a vibrant destination resort community, local government organization and leader in providing municipal programs, services, progressive planning and infrastructure. The RMOW is a high performance municipal organization and significant tourism economy serving a community of 15,000 permanent residents and over three million annual visitors. Whistler’s vision is to be a place where our community thrives, nature is protected and guests are inspired.

The Legislative Services department of the Corporate Services and Public Safety division has an opportunity for qualified individuals to apply for the position of Council Coordinator. Reporting to the Deputy Corporate Officer, this position offers 72 hours bi-weekly starting as soon as possible until May 7, 2027.

The Council Coordinator’s role is to prepare and conduct an initial review of Council meeting agendas and packages for all public, closed and public hearing meetings of Council. The Council Coordinator drafts and reviews the minutes of the Regular Council Meetings, Committee of the Whole Meetings and Public Hearings. The Council Coordinator writes a variety of correspondence and creates and coordinates most records related to Council decisions and direction. The Council Coordinator keeps the RMOW bylaw registry up to date with all adopted and in-process bylaws, consolidates amended bylaws and performs research and special project assignments as required. The Council Coordinator is the main point of contact for the eScribe software and is responsible for training employees on its use. The Council Coordinator is responsible for planning and executing events related to the Local Government Awareness Week. This role requires availability and flexibility to attend meetings outside normal working hours on a regular basis.

Qualified candidates will have a grade 12 diploma and a business administration certificate, or a comparable program supplemented by 3-5 years of previous experience in a similar administrative role with extensive minute taking experience and working knowledge of formal meeting procedures and rules of order (Robert’s Rule of Order). Candidates must have good knowledge of business communication and ideally local government administration with advanced skills in Microsoft 365, Adobe Acrobat, and knowledge of eSCRIBE for creation and distribution of all Council meeting agendas, packages and minutes. Knowledge of parliamentary procedure and of the Community Charter and Local Government Act is a strong asset.

The successful candidate demonstrates excellent communication skills, verbal and written, and proven skills as a fast-paced, detail-oriented, and well-organized coordinator. The successful candidate can maintain confidentiality when dealing with sensitive information and can work well under pressure, complete multiple assignments and meet firm deadlines with accuracy. The successful candidate also demonstrates commitment to promoting a diverse and inclusive workplace while contributing to a positive team environment. As a requirement of the position, the successful applicant must hold a valid BC class 5 driver’s license and must provide a satisfactory driver’s abstract and a satisfactory Police Information Check prior to beginning employment. The starting wage for this role is $34.87 per hour.

Posting No. 039-26 | Deadline for applications is May 25, 2026

We thank all applicants for their interest however, only those candidates selected for further consideration will be contacted.

The Resort Municipality of Whistler is committed to being an equal opportunity employer who embraces and respects diversity.