HR Coordinator - with Payroll in Irvine, California at Eterna Management, LLC

#ETERNA MANAGEMENT, LLC
#Job Description
#HR Coordinator
Department: Human Resources
Reports To: HR Manager / Director of Human Resources
FLSA Status: Non-Exempt
Location: Santa Ana, CA (MCGAW and/or DAIMLER facility, as assigned)

Employment Type: Full-Time
Salary Range: $52,000 – $58,000 annually (DOE), equivalent to approximately $25.00 – $28.00 per hour
Note: Salary range reflects market benchmarking for Orange County / Santa Ana HR Coordinator roles with payroll responsibilities and may be adjusted based on candidate experience, certifications, and internal equity.
Position Summary
The HR Coordinator plays a critical, hands-on role within the Human Resources department at Eterna Management, LLC, a third-party logistics (3PL) and warehouse production company. This position combines strong payroll administration responsibilities with broad HR Generalist duties, supporting the full employee lifecycle across multiple facility locations. The ideal candidate is detail-oriented, highly organized, and comfortable balancing the technical precision of payroll processing with the relationship-focused, fast-paced demands of warehouse and logistics HR operations.
Essential Duties and Responsibilities

Payroll Administration
Process bi-weekly payroll accurately and on time for all hourly, salaried employees across multiple departments.
Review and audit timekeeping records, ensuring accurate calculation of regular hours, overtime (daily and weekly, per California law), shift differentials, meal premiums, and PTO usage.
Maintain payroll-related data integrity within the HRIS/payroll system, including new hire setup, pay rate changes, tax withholding updates, and direct deposit information.
Reconcile payroll discrepancies and respond promptly to employee pay inquiries with professionalism and confidentiality.
Coordinate with Payroll company to ensure proper general ledger coding, garnishment processing, and benefits deduction accuracy.
Ensure payroll practices remain compliant with California wage and hour law, including meal/rest break premiums, final pay timing requirements, and pay statement itemization (Labor Code §226).
Support headcount reconciliation across staffing agencies and internal payroll records.
Assist with year-end payroll processes, including W-2 preparation support and audits.

HR Generalist Duties
Support full-cycle onboarding, including offer letter preparation, new hire paperwork, I-9 verification, and orientation logistics.
Maintain accurate and compliant employee files, both physical and digital, in accordance with federal and California recordkeeping requirements.
Assist with recruiting coordination, including scheduling interviews, posting positions, and liaising with staffing agencies on temp-to-hire conversions.
Draft and distribute internal HR communications, including policy updates, staffing announcements, and corrective action documentation.
Support employee relations efforts by documenting incidents, assisting with investigations, and helping prepare disciplinary or coaching documentation.
Administer employee benefits enrollment, changes, and inquiries, partnering with brokers/carriers as needed.
Assist with leave of absence administration, including tracking and documentation for FMLA, CFRA, PDL, and workers' compensation claims.
Support compliance efforts related to Cal/OSHA, SB 616 (paid sick leave), workplace postings, and required training.
Help maintain job descriptions, organizational charts, and compensation documentation.
Provide front-line support to employees and supervisors on general HR policy and procedure questions.
Assist with special HR projects, audits, and reporting as assigned by HR leadership.
Qualifications
High school diploma or GED required; Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.

Minimum 2-3 years of experience in payroll processing required; experience in a warehouse, logistics, manufacturing, or multi-site environment strongly preferred.
Minimum 1-2 years of broader HR generalist experience, including onboarding, employee relations, or benefits administration.
Working knowledge of California wage and hour law, including overtime calculation, meal/rest break compliance, and final pay requirements.
Proficiency with payroll/HRIS systems (e.g., Vensure, ADP, Paychex, PayEntry, or similar platforms).
Strong proficiency in Microsoft Excel and Office Suite.
Excellent attention to detail and a high degree of accuracy when handling sensitive payroll and personnel data.
Strong written and verbal communication skills, with the ability to interact professionally with employees at all levels.
Ability to maintain strict confidentiality regarding employee and payroll information.
Experience working with staffing agencies and temp-to-hire conversion processes is a plus.
SHRM-CP, PHR, or Certified Payroll Professional (CPP) certification a plus, or actively pursuing certification.
Work Environment and Physical Demands
Primarily an office environment within a warehouse/production facility setting.
Occasional exposure to warehouse floor conditions, including noise, temperature variation, and forklift traffic, when conducting walkthroughs or investigations.
Ability to sit, stand, and use a computer for extended periods.
Occasional travel between facility locations may be required.
Equal Employment Opportunity

Eterna Management, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties and responsibilities may be modified at the discretion of management.