ABOUT THE ROLE:

The Payroll & HRIS Administrator is responsible for the payroll operations for a large and dynamic multi-state employee population as well as the administration, optimization, and continuous improvement of the organization’s Human Resources Information Systems (HRIS) – Paylocity.

Reporting to the National Vice President of Human Resources, this role is responsible for accurate payroll processing, maintaining compliance-related documentation, generating reports for audits ensures system integrity, drives automation initiatives, and enhances reporting capabilities to improve operational efficiency and decision-making. This position plays a key role in transforming HR from a transactional function into a data-driven, process-optimized operation. This role is part of the National After-School All-Stars team.

SCOPE OF RESPONSIBILITY

PAYROLL

Processing & Accuracy

• Process and transmit bi-weekly payroll with precision and timeliness

• Audit payroll data including hours, earnings, deductions, and taxes

• Identify and resolve discrepancies before and after payroll runs

• Manage payroll corrections, adjustments, and final pay processing

• Oversee labor allocation process

• Coordinate backend configuration for HRIS to integrate with our other internal systems

Reporting & Compliance

• Prepare and analyze bi-weekly payroll reports

• Ensure compliance with federal, state, and multi-state payroll regulations

• Administer wage garnishments and support orders

• Support tax administration and maintain accurate payroll records

• Develop and implement end user Quick Reference Materials

• Manage and complete Annual EEO and California Fair Pay Act reporting

Employee Support & Collaboration

• Serve as the primary point of contact for payroll-related questions

• Partner with managers and employees to resolve payroll issues quickly

• Assist with employee status changes and payroll updates

• Coordinate payroll check processing and distribution

• Support in implementing all policies, processes, and procedures r

• Engage in all tasks necessary to accomplish timely and accurate payroll processing

• Support the administration of payroll processing and related reporting

• Provide support, training, and education to staff as needed regarding payroll, time sheets, etc.

• Assist in the set-up of payroll-related activities and provide guidance and expertise as needed

• Proactively engage in third-party supplier relationships to ensure quality standards and adherence to contractual agreements and agreed-upon SLAs

• Understanding of and support internal and external payroll audits

• Assist in the preparation of a variety of payroll related documents for the purpose of documenting payroll activities and issues, meeting compliance requirements and providing audit support

• Ensure proper maintenance of local payroll information, files and records in order to provide up-to-date reference and audit trails for compliance purposes

• Research discrepancies of payroll information and/or documentation to ensure accuracy and adherence to procedures

• Review periodic tax filings with federal, state and local authorities to ensure accuracy and timeliness of payroll tax payments

• Work with Finance to ensure the accuracy of the recording of the payroll accounting entries to the general ledger

• Assists with reconciliations related to payroll and benefits inclusive of producing reports that reconcile monthly payroll deductions, such as garnishments, medical premiums, and 403b

• Ensures compliance with garnishment requirements, based on specific state and federal regulations

• Communicate issues or changes related to matters that impact pay or policy to affected groups

• Perform ongoing quality assessments of payroll processes and drive continuous improvement efforts

• Other duties and special projects as assigned within scope of role

HRIS

Administration & System Management

• Administer, maintain & implement core Paylocity HR system modules (HCM, payroll, benefits, time & attendance, talent, etc.)

• Configure workflows, security roles, approval chains, and business rules

• Support system upgrades, enhancements, testing (UAT), and implementations

• Maintain integrations between HR platforms and third-party vendors

• Provide system support and troubleshoot escalated issues

Process Improvement & Automation

• Identify inefficiencies within HR Shared Services processes and recommend automation solutions

• Design and implement system-driven workflow improvements to reduce manual transactions

• Develop automated reporting solutions and dashboards

• Lead continuous improvement initiatives focused on cycle time reduction and data accuracy

• Partner with IT to optimize system capabilities and reduce redundancy

• Document standard operating procedures and system controls

REQUIREMENTS

Experience:

• 5 years’ experience with HRIS (Paylocity, ADP, Paycom, UKG, etc.) - Prior Paylocity experience

preferred

• 5 years’ experience with multi-state payroll

• Prior experience in nonprofit payroll

• Intermediate level of proficiency in Excel

Education:

• Bachelor’s Degree in a related field strongly preferred

SKILLS

• Extensive knowledge of wage and hour laws, payroll tax regulations, and federal/state employment compliance

• Understanding of time and attendance policies and multi-state payroll planning

• Proficient in payroll process design, identifying areas for improvement and optimization

• Skilled in generating and analyzing payroll reports, correspondence, and data to meet reporting requirements

• Detail-oriented, efficient, with the ability to work independently and handle confidential information

• Proven ability to handle confidential information with discretion

• Excellent verbal and written communication skills; capable of interpreting documents and reports and share knowledge across the organization using systems and networks

• Maintains accurate records and can effectively communicate with customers and employees

• Proficient in using computer software (Microsoft Office 365, Excel, Word, Outlook) and 10-Key calculator

• Able to work under pressure, meet deadlines, and adapt to changing priorities with a positive attitude

• Consistently maintains confidentiality and demonstrates excellent customer service and interpersonal skills

• Flexible and able to adapt to changing position demands

SALARY AND BENEFITS:

The salary for this position is $85,000 - $95,000, commensurate with the qualifications and experience of the individual candidate. ASAS promotes a healthy work/life blend and offers a competitive benefits package, including medical, dental, vision, a 403(b) match, 18 days of paid time off, and 25 paid organizational holidays (including one week at Thanksgiving and two weeks at each calendar year-end).

HOW TO APPLY:

Please submit a cover letter and resume via the Paylocity portal online. Your cover letter should be in PDF format and indicate how your experience is in direct alignment with the mission and vision of After-School All-Stars.

ASAS is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.