PAYROLL COORDINATOR in Chicago, Illinois at Sinai Chicago

About Us: At Sinai Health System d/b/a Sinai Chicago, we take health care personally. Excellence in health care is about more than just medicine, technology, tests, and treatments, it is about really caring for people with dignity and respect. That is what we do. We are dedicated to providing the best care to meet the needs of people, for our community, for our patients and for you. Position Purpose:

The Payroll Coordinator is responsible for managing and overseeing payroll processes, ensuring accuracy, compliance, and timely execution. This role bridges payroll operations and accounting functions, including reconciliations, reporting, and regulatory compliance. The ideal candidate has strong attention to detail, a solid understanding of accounting principles, and experience with payroll systems.

Key Job Activities:

• Processes payroll on a regular schedule (biweekly) while ensuring accuracy and timeliness.
• Maintains and reconciles payroll accounts, including wages, taxes, benefits, and deductions.
• Administers employee benefits deductions and ensures accurate reporting.
• Manages wage garnishments, including setup, calculations, and compliance with court orders.
• Assists employees with payroll-related questions, providing timely and accurate support.
• Ensures compliance with federal, state, and local tax regulations and labor laws.
• Manages payroll tax filings and coordinates with external vendors or tax agencies.
• Reviews and audits payroll data, identifying and resolving discrepancies.
• Sets up and maintains employee direct deposit accounts, ensuring secure and accurate processing.
• Reviews and validates employee time cards for accuracy, completeness, and policy compliance.
• Supports internal and external audits by providing payroll documentation and reports.
• Administers employee benefits deductions and ensures accurate reporting.
• Generates payroll reports for management, finance, and HR teams.
• Stays updated on changes in payroll laws, tax regulations, and accounting standards.
• Year End reporting & issuance (W2’s and others.
• Performs other duties as assigned.
• Education and Work Experience:
• Bachelor’s degree in accounting or related field, but will take experience in lieu of degree
• Experience processing in-house payroll
• 5+ years’ experience in payroll, general accounting, month-end close, and reconciliations sinaichicago.org Knowledge and Skills:
• Intermediate to Advanced knowledge of Excel
• Excellent computer skills (MS Office suite including Word, Excel, and Power Point)
• Strong organizational skills and attention to detail
• Must be detail-oriented with ability to multitask and maintain a strong focus on quality, accuracy and attention to detail
• Ability to manage multiple projects simultaneously
• Willingness and eagerness to learn and take on new tasks
• Self-starter with: o Ability to operate with minimal supervision o Ability to multitask o Analytical and detailed-oriented
• Strong communication and customer service skills
• Confidence in relating to management staff outside the accounting department
• Ability to relate to caregivers in a professional manner o Action-oriented and eager to embrace new opportunities and though challenges with a sense of urgency, high energy, and enthusiasm
• Leadership skills with the ability to direct work with accounting team and earn respect of colleagues
• Experience in API and MEDITECH software systems preferred. Certifications/Licenses:
• Certified Payroll Professional (CPP) or similar certification preferred