Executive Assistant in Fort Collins, Colorado at Colorado State Univ Foundation

Position Summary

The CSU Foundation (CSUF) Executive Assistant’s primary responsibility is to support the efforts and daily activity of the Senior Vice President, furthering the strategic efforts of the Finance & Operations office. The Executive Assistant will manage the executive calendar, daily activities and follow up from meetings, and be a dynamic partner to elevate the efforts of the Finance & Operations team’s metrics, goals and positive culture. This individual will work alongside the Senior Vice President and will regularly serve as their primary point of contact. They will collaborate with CSUF staff, alumni, donors, campus partners, and constituents. The Executive Assistant will work in a dynamic team environment, and work in collaboration with multiple individuals and teams to ensure they maximize and celebrate the philanthropic support of donors. The successful candidate will have a proven track record with collaboration, project management, time management, and organization. This position will be thoughtful in all areas of their work to ensure processes and services are inclusive. This position will be located in Fort Collins, Colorado with the possibility of hybrid work based on performance.

Position Information

• Position Title: Executive Assistant
• Organization Name: Colorado State University Foundation
• Reports To: Senior Vice President, CFO & COO
• Employment Type: Full-time
• FLSA Status: Exempt
• Location: Fort Collins
• Salary Range: $80,000 - $90,000 annually
• Priority Consideration Date: 07/31/26

Organizational Overview

Located in the beautiful town of Fort Collins, Colorado State University is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 258,000 living alumni, and annual research expenditures exceeding $498 million. Since 1970, the Foundation has supported Colorado State University by receiving, managing, and investing donor funds to benefit CSU and its students, faculty, researchers, educational programs, and more. Thanks to the generosity of our donors, CSU continues to be an accessible, world-class university. The Colorado State University Foundation is in the midst of exciting growth as the University Advancement division of CSU transitions to the Foundation. This merger will allow us to more effectively serve our donors, alumni, and stakeholders with a unified structure, strengthen accountability, and build the capacity to scale our fundraising enterprise. With one of the leading development teams in the country, we most recently achieved our highest fundraising year to date in 2025.

Essential Duties and Responsibilities

• Coordinates administrative support and a broad range of projects within the Finance & Operations team at the Colorado State University Foundation.
• Provides direction, oversight and management of various initiatives and bodies of work that require a high level of professionalism, organization, and confidentiality.
• Serves as a dynamic partner to elevate efforts toward the organization's goals and positive culture.
• Assists the CSUF Executive Leadership Team as needed.
• Regularly serves as the primary point of contact for the Senior Vice President and collaborates with CSUF staff, alumni, donors, campus partners and constituents.
• Manages projects, effectively plans and priorities calendar appointments, and prepares various meeting materials.
• Envision and implement improvements to relevant processes.
• Remain informed of changes in accounting standards and tax law affecting non-profit entities, implement changes, and research accounting and tax issues as needed.
• Interact professionally with a wide audience of individuals and groups in various settings.
• Maintain regular and predictable attendance to meet position needs.

Please note that you must apply using this link: https://recruiting.paylocity.com/recruiting/jobs/Apply/4339264/Colorado-State-Univ-Foundation/Executive-Assistant

candidates who do not use this link to apply will not be considered.

We are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, vision and retirement plans; generous paid time off; and a robust Employee Assistance Program.

CSU Foundation is an Equal Opportunity Employer. Consistent with the Americans with Disabilities Act (ADA) it is our policy to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. CSU Foundation employment is contingent on the successful completion of a background check.

Minimum Qualifications

• Bachelor's degree from an accredited institution
• 4 years’ experience in an administrative role, such as project or office management and/or in a customer-facing role, such as sales, marketing, non-profits or development office
• A demonstrated ability to engage and effectively communicate with a wide variety of audiences
• Demonstrated aptitude for problem-solving, analysis, attention to detail and communication
• Ability to work non-standard hours, including early mornings, evenings, and some weekend

Preferred Qualifications

• Ability to demonstrate good judgement, confidentiality and discretion in communication with colleagues and constituents.
• Strong written and verbal communication skills.
• Strong organizational skills and experience tracking multiple projects.
• Ability to problem solve and exercise initiative and independent judgement.
• Excellent attention to detail and commitment to meeting project deadlines.
• Proficient in Microsoft Office Suite, CRM systems and an affinity for learning new technology.
• PMP Certification
• Experience working within higher education