Development Coordinator at Gryphon Place – Kalamazoo, Michigan

STATEMENT OF THE JOB

The Development Associate provides essential administrative, organizational, and data-quality support to the Fund Development & Grant Manager. This role ensures smooth execution of donor mailings (electronic and physical), grant administration support, quality tracking, and documentation management. The ideal candidate is detail-oriented, highly organized, and comfortable managing multiple timelines and priorities across fundraising and grant-related activities.

ESSENTIAL FUNCTIONS

· Prepare and assemble donor mailings, including printing, envelope stuffing, labeling, postage, and tracking.

· Maintain accurate donor records in DonorPerfect, including notes, segmentation lists, and timely data entry.

· Support monthly, quarterly, and annual campaigns as outlined in the Fund Development Plan.

· Generate donor acknowledgment letters; prepare printed or emailed thank-you letters within one week of donation.

· Help prepare materials for stewardship efforts such as mid-year updates, impact summaries, and VIP donor communications.

· Review and edit draft grant narratives for grammar, clarity, formatting consistency, and adherence to funder requirements.

· Assist in internal and external grant reporting.

· Support internal grants calendar by reminding staff of deadlines and gathering required materials.

· Perform general administrative duties and assist with special projects as assigned to support departmental and organizational needs.

QUALIFICATIONS AND EXPERIENCE:

· Experience in nonprofit organizations, fundraising, marketing, or donor relations.

· Experience with CRM/donor management software. Knowledge of DonorPerfect is a plus.

· Familiarity with grant management or reporting processes.

· High school diploma or equivalent preferred.

KNOWLEDGE / SKILLS / ABILITIES

· Organization & Time Management: Exceptional ability to track details, prioritize tasks, and meet deadlines.

· Confidentiality: Handles sensitive donor and funding information responsibly.

· Initiative: Proactively identifies needs and helps solve problems.

· Collaboration: Works well with cross-departmental teams, especially program staff contributing grant data.

PHYSICAL REQUIREMENTS

· This is largely a sedentary role, and requires the ability to regularly sit, bend, stand, talk, hear and use hands and fingers to operate a computer and telephone. Events require the ability to walk and stand for long periods of time, as well as the ability to lift up to 40 pounds.

This job description in no ways states or implies that these are the only duties to be performed by the employee(s) incumbents in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.