HR GENERALIST - COMPLIANCE in Tennessee at Apis Services Inc

HUMAN RESOURCES GENERALIST

The Human Resources Generalist provides administrative, operational, and compliance support across the employee lifecycle to ensure efficient and consistent Human Resources service delivery. This position is responsible for processing employee transactions, maintaining employee records, supporting onboarding activities, monitoring compliance requirements, and assisting with HR reporting and projects. The HR Generalist works closely with the Human Resources Compliance Analyst, HR leadership, HR Business Partners, and affiliate management to promote compliance, operational excellence, and an exceptional employee experience while supporting the Apis HR DSE Framework (Deliberate, Scalable, Efficient).

• Processes employee lifecycle transactions within ADP and other HR systems, including:
  • New hires
  • Separations
  • Transfers
  • Promotions
  • Pay changes
  • Position changes
  • Status updates
• Maintains accurate and organized employee personnel files in accordance with organizational standards and regulatory requirements.
• Completes employment verifications and employee record requests.
• Supports I-9 administration and employment eligibility verification.
• Coordinates employee badge requests and related onboarding activities.
• Assists with onboarding scheduling, communication, and documentation.
• Ensures all new hire documents are collected, verified, uploaded, and filed appropriately.
• Maintains HR documentation, forms, checklists, and employee records in designated HRIS and SharePoint systems.
• Documents time worked accurately.
• Performs other administrative HR duties as assigned.

• Assists with monthly personnel file audits and compliance reviews.
• Reviews employee records to ensure compliance with organizational, licensing, accreditation, and regulatory requirements.
• Monitors employee compliance requirements, including:
  • Background checks
  • Professional licenses
  • Training requirements
  • TB screenings
  • Certifications
  • Employment clearances
• Communicates compliance deficiencies and upcoming expirations to HR Business Partners and affiliate leadership.
• Assists in preparing compliance reports, dashboards, and tracking tools.
• Supports audit preparation activities for:
  • CARF
  • COA
  • Medicaid
  • State licensing requirements
  • Internal audits
• Ensures compliance documentation is accurate, complete, and audit-ready.
• Maintains confidentiality of employee information and sensitive organizational data.

• Provides administrative support to HR leadership, HR Business Partners, and affiliate management teams.
• Escalates complex employee or compliance concerns to the HR Compliance Analyst or HR leadership as appropriate.
• Assists with implementation of new HR processes, standard operating procedures, templates, and workflows.
• Coordinates HR projects related to:
  • Compliance initiatives
  • Employee file remediation
  • Data cleanup projects
  • Onboarding campaigns
  • Process improvement initiatives
• Promotes consistency in HR practices across affiliates and operational regions.
• Supports continuous improvement efforts designed to enhance HR effectiveness and efficiency.

• Inputs, validates, audits, and updates employee data within ADP, SharePoint, and other HR systems.
• Conducts quality control reviews to ensure accuracy and completeness of employee records.
• Generates reports to support:
  • HR Operations
  • Compliance monitoring
  • Workforce tracking
  • Onboarding activities
  • Management reporting
• Assists with workforce analytics, audit reporting, and data integrity initiatives.
• Maintains accurate electronic and physical records.

• Provides professional, timely, and customer-focused support to employees, managers, and external stakeholders.
• Responds to routine HR inquiries and requests.
• Assists with communication of HR programs, onboarding requirements, compliance reminders, and organizational announcements.
• Maintains positive working relationships with affiliate teams and operational leadership.
• Upholds organizational HR service standards and expectations.
• Demonstrates professionalism, discretion, and responsiveness in all interactions.

• The By-Laws of the Corporation and as set forth in the Articles of Incorporation.

• Associate’s Degree or Bachelor’s Degree in Human Resources, Business Administration, Management, or related field preferred.
• One (1) to three (3) years of Human Resources administrative or Human Resources Generalist experience preferred.
• Experience supporting multi-site or multi-state environments preferred.
• Experience utilizing Human Resources Information Systems (HRIS) required.
• ADP Workforce Now experience preferred.
• Experience with personnel file management, onboarding, and employment compliance activities preferred.

• Strong attention to detail and commitment to accuracy.
• Strong organizational and administrative skills.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Strong data entry and documentation abilities.
• Ability to maintain confidentiality and exercise discretion.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Intermediate to advanced computer proficiency.
• Proficiency with:
  • ADP Workforce Now
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Word
  • SharePoint
  • Digital document management systems
• Ability to work independently and collaboratively.

Maintains accurate records, transactions, documentation, and reporting while ensuring compliance and data integrity.

Handles sensitive employee information with discretion, professionalism, and integrity.

Provides responsive and solution-oriented support to employees, managers, and stakeholders.

Ensures employee records, systems, and reporting information remain accurate, complete, and current.

Effectively prioritizes work, manages deadlines, and balances multiple HR responsibilities.

Identifies issues, recommends solutions, and supports process improvement initiatives.

Works effectively with HR leadership, affiliate management, and operational teams.

Demonstrates knowledge of employment documentation requirements, regulatory expectations, and internal controls.

Supports operational excellence through process improvement, standardization, and efficiency.

• Loyalty
• Duty
• Respect
• Selfless Service
• Honor
• Integrity
• Personal Courage

• Current driver's license with acceptable driving record.
• Reliable transportation available for occasional affiliate travel as required.

• Telephone
• Cellular phone
• Computer
• Copier
• Fax machine
• Calculator
• Multifunction office equipment

• ADP Workforce Now
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• SharePoint
• Human Resources Information Systems (HRIS)
• Electronic document management platforms
• Agency-specific software applications

• Sitting at a desk or workstation for extended periods.
• Standing, walking, bending, reaching, and climbing stairs as necessary.
• Frequent use of computers and office equipment.
• Occasional lifting and movement of files, records, and office supplies.
• Driving to affiliate and office locations as required.

• Ability to lift and carry up to 25–50 pounds occasionally.

• Modern office environments.
• Multi-location administrative settings.
• Hybrid and field-based work assignments as needed.
• Multiple levels of stairs with elevator access available where applicable.

• Bloodborne Pathogens
• Right-To-Know
• HIPAA
• Information Security Standards
• Fire and Safety Regulations
• Workplace Safety Procedures

• Maintain and abide by OSHA requirements and guidelines.
• Observe all Fire and Safety Policies and Procedures.
• Observe all Fiscal, Office, Human Resources, and Personnel Policies and Procedures.
• Observe all Agency Policies and Procedures.
• Observe all HIPAA Policies and Procedures and maintain confidentiality.
• Attend all required trainings and meetings.
• Maintain a professional demeanor and exercise sound judgment in all employment duties.
• Support organizational initiatives and continuous improvement efforts.
• Demonstrate commitment to organizational values and HR service excellence.
• Document time worked accurately.

Apis Services maintains a drug-free workplace. As a general policy, pre-employment drug testing is not required for employment with Apis Services.

However, drug and alcohol testing may be required under specific circumstances, including but not limited to:

• Following a work-related vehicle accident, in accordance with applicable policy and legal requirements.
• Following a workplace incident or injury where post-incident or workers' compensation drug testing is appropriate or required.
• Certain affiliates may be subject to federal, state, licensing, regulatory, contractual, or funding agency requirements that mandate pre-employment or ongoing drug testing for specific positions or programs. In those cases, the affiliate-specific policy will govern those positions.

The statements on these pages reflect the general duties considered necessary to describe the principal functions of the job as identified. These statements shall not be considered a detailed description of all work requirements that may be inherent in the position. We rely on good judgment, common sense, professionalism, and teamwork.

From time to time, employees may be requested to perform other duties essential to the effective operation of the organization. Appropriate training will be provided when necessary.

Please note that work schedules are subject to change based on business needs. Flexibility in working hours, including evenings, weekends, travel, and work locations may be required.

The more you know and the more areas in which you can work within the organization will add value to you as a professional and contribute to the continued success of Inperium, Inc. & Family of Services.

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its constellation of affiliate companies. Apis Services and its affiliates provide equal employment opportunities to all employees and applicants in compliance with applicable federal, state, and local laws and regulations. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, pregnancy, veteran status, or any other protected characteristic under applicable law. This commitment extends to every phase and aspect of hiring and employment.