Administrative/Legal Assistant in Jackson, Mississippi at Arthur Alley

Job Title: Administrative/Legal Assistant
Company: Maxey Wann
Location: In-Office | Jackson, Mississippi
Reports to: Litigation Attorney
FLSA Status: Exempt

Position Summary:
Maxey Wann is seeking a dependable and highly organized Administrative/Legal Assistant to provide administrative and clerical support to our civil litigation team in our Jackson, Miss. office. The ideal candidate will be proactive, detail-oriented, and able to manage multiple tasks in a deadline-driven environment.

Key Responsibilities:

• Prepare, proofread, and format correspondence, reports, and legal documents
• File legal documents with the courts (both electronic and physical filing)
• Process accounts receivable, accounts payable, time entry, providing reimbursements and check requests
• Schedule meetings, depositions, and court appearances
• Maintain case files and organize legal documents for easy retrieval
• Answer phones, screen calls, and route messages
• Track deadlines and maintain the litigation calendar
• Assist with billing, time entry, and expense tracking
• Coordinate attorney travel and meeting logistics
• Communicate professionally with clients, court personnel, and other law firms

Required Qualifications:

• Associate’s degree or equivalent administrative experience
• Prior experience in a law firm or legal office
• Strong administrative, organizational, and communication skills
• Basic bookkeeping and accounting experience
• Proficiency in Microsoft Office (Word, Outlook, Excel) and QuickBooks.
• Ability to multitask, stay organized, and meet deadlines

Preferred Qualifications:

• Knowledge of Mississippi court filing procedures is a plus

Compensation & Benefits:

• Salary: $60,000 – $65,000 annually, depending on experience
• Health Insurance: 100% employer-paid premium for employee; additional cost for dependents
• Retirement: 401(k) plan with 4% employer match
• Time Off: 1 personal day each moth; 1week of paid vacation during first calendar year of employment; 2 weeks of paid vacation beginning second calendar year of employment; 3 weeks of paid vacation annually beginning third calendar year of employment
• Additional Perks: Free downtown parking
• Room for advancement and an opportunity for a long-term career with Maxey Wann!

Timeline: Applicants will be reviewed on a rolling basis and will not be accepted after August 31.