Accounting Assistant- AP in Bourne, Massachusetts at THE WOODS HOLE GROUP INC

Bourne, MA or Lanham, MD
Hybrid work schedule available

Woods Hole Group is an environmental consulting organization providing applied science, engineering, and technology solutions across coastal, ocean, environmental, and infrastructure markets. Our team is passionate about innovation, collaboration, and delivering high-quality work that makes a meaningful impact.

Individuals who succeed at Woods Hole Group are pleasant, hard-working self-starters who share our commitment to excellence and teamwork.

Woods Hole Group is seeking a detail-oriented and organized Accounting Assistant – Accounts Payable (AP) to join our Finance team. This role plays an important part in supporting the financial integrity of the organization by ensuring vendor invoices are processed accurately and payments are completed on time.

The ideal candidate is dependable, analytical, and capable of managing multiple priorities in a fast-paced environment while maintaining strong attention to detail and customer service.

• Process and verify vendor invoices for accuracy and compliance with company policies
• Maintain and update accounts payable records
• Ensure timely and accurate vendor payments
• Reconcile vendor statements and resolve invoice discrepancies
• Assist with month-end closing activities and financial reporting support
• Prepare documentation and reports for audits as needed
• Collaborate with internal departments to address payment-related questions and issues
• Maintain positive working relationships with vendors and internal stakeholders

• High school diploma or equivalent required; Associate degree in Accounting, Finance, or related field preferred
• Previous experience in accounts payable or a similar accounting role
• Strong attention to detail and accuracy
• Proficiency with Microsoft Excel and accounting software
• Strong organizational and time management skills

• Experience working with ERP systems and financial software
• Understanding of basic accounting principles and practices
• Ability to work independently and manage multiple tasks effectively
• Strong written and verbal communication skills

• Competitive compensation commensurate with experience
• Medical, Dental, and Vision insurance with 80% employer contribution
• 401(k) with up to 6% employer match
• Employer-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• HSA, LPFSA, FSA, and Dependent Care Assistance programs
• Generous paid time off policies
• Flexible and hybrid work schedules

This is a full-time position based out of our Bourne, MA Corporate Headquarters or Lanham, MD office.

Woods Hole Group is an Equal Opportunity Employer.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the position and may be amended at any time at the sole discretion of the Employer.