Program Assistant - Camp Challenge in Sorrento, Florida at Easter Seals Florida Inc

Pay rate will be up to $16.50 per hour (based on experience)

Part-time position working 12 hours per week (2 six-hour days per week – flexible schedule)

Help Create Life-Changing Camp Experiences for Children & Adults with Disabilities

Do you thrive in a fast-paced environment where no two days are the same? Are you the person who loves keeping things organized, solving problems, connecting with people, and making a meaningful impact every day? If so, Easterseals Florida is looking for a Program Assistant to join the team at Camp Challenge, our year-round camp serving children and adults with disabilities and special needs.

This isn't your typical administrative role. One moment you might be helping a family enroll their camper, the next you're preparing for a camp session, organizing supplies, promoting camp at a community event, or welcoming visitors on a tour of our beautiful camp. If you're someone who enjoys variety, loves helping others, and can confidently juggle multiple priorities, we'd love to meet you!

Why You'll Love This Role

At Camp Challenge, you'll play a key role in creating unforgettable experiences for campers and their families. You'll be part of a passionate, mission-driven team where your ideas, initiative, and organizational talents are valued.

We're looking for someone who can wear many hats, bring positive energy to every interaction, and help ensure our programs run smoothly behind the scenes.

What You'll Be Doing

Supporting Camp Operations

• Perform a variety of general office and administrative duties
• Maintain camper records and program documentation
• Manage inventory and order office supplies following purchasing procedures
• Process payments, receipting, banking, and financial tracking activities
• Manage inventory and funds for the camp general store

Partnering with Families

• Guide families through the camper enrollment process
• Answer questions and provide outstanding customer service
• Discuss sensitive topics such as financial assistance and levels of care with professionalism and compassion
• Process camper applications and collect required documentation
• Obtain service authorizations and maintain camper files

Promoting Camp Challenge

• Conduct tours for prospective campers, families, and site-rental groups
• Represent Camp Challenge at community events and networking meetings
• Assist with marketing initiatives
• Help secure and coordinate site-rental opportunities

Keeping Things Moving

• Prepare for weekend and summer camp sessions
• Enter and maintain camper information in Excel spreadsheets
• Drive for marketing activities and offsite meetings as needed
• Collaborate with teammates to ensure camp operations run seamlessly

We're Looking For Someone Who Is:

• Organized and detail-oriented
• Friendly, outgoing, and people-focused
• Comfortable managing multiple priorities at once
• A strong communicator with exceptional customer service skills
• Resourceful, adaptable, and solutions-oriented
• Passionate about making a difference in the lives of individuals with disabilities and special needs
• Able to work independently while contributing to a collaborative team environment

Qualifications

• High School Diploma or GED required
• One-year certificate from a college or technical school and at least six months of related experience preferred
• Equivalent combinations of education and experience will be considered
• Strong Microsoft Office skills
• Excellent phone etiquette and customer service skills
• Strong organizational, problem-solving, and multitasking abilities
• Ability to work effectively under deadlines and time constraints
• Ability to meet approved driver qualifications (minimum age 21 with a good driving record) for occasional business use of a personal vehicle
• Professional, energetic, creative, and committed to fostering a positive, respectful, team-oriented workplace

Schedule Flexibility

Camp doesn't always happen Monday through Friday!

This role requires flexibility to meet program needs, including occasional evening or weekend community events and networking opportunities.

Join a Mission That Matters

At Easterseals Florida, every task you complete helps create opportunities, independence, and unforgettable experiences for individuals with disabilities and special needs. If you're ready to bring your administrative expertise, customer service skills, and passion for helping others to an organization that truly changes lives, we'd love to hear from you.

Easterseals Florida has been rated a Great Place to Work (2020 - 2025) by our employees! We provide services daily that are leading the way to 100% equity, inclusion and access for people living with disabilities, families and communities. Working at Easterseals is more than just a job - it's an opportunity to be part of something bigger! If you want to translate your talent, your passion, and your commitment to help people with disabilities, families and the community, you might be exactly what we are looking for.

Easterseals Florida is a Drug Free Workplace (DFWP).

Easterseals Florida is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

Easterseals Florida is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact our HR department at (407) 629-7881, hr@fl.easterseals.com, 2010 Crosby Way, Winter Park, FL 32792.

Under the directive of Florida House Bill 531, our organization utilizes the Care Provider Background Screening Clearinghouse. More information regarding the background screening requirements for this position can be found on the Florida HealthSource Background Screening website or at this specific link: https://info.flclearinghouse.com.