Grants & Contracts Specialist at NY Common Pantry – New York, New York

JOB DESCRIPTION

New York Common Pantry is one of the city’s largest food pantries, providing food assistance, case management services, senior food provision, nutrition education, and hygiene services. We are a dynamic, mission-driven organization experiencing rapid growth and expansion, making a significant impact on the lives of those in need.

NYCP is a poverty-fighting organization that reduces hunger and promotes dignity, health, and self-sufficiency by using a holistic approach to reach over 122,000 distinct people - over 729,000 visitors annually. Last year, we served over 11 million meals. Through our array of programs, we look to establish long-term stability for those we serve.

The Grants & Contracts Specialist will report to the Grants & Contracts Manager at 8 East 109, New York, NY 10029. This full-time, nonexempt position is a crucial part of our team, supporting the recordkeeping functions related to government grants.

Responsibilities:

• Oversee government grant accounts receivable (A/R) in FEZ, including tracking payments and addressing voucher-related inquiries with funding agencies.

• Work closely with the Development team to ensure accurate reconciliation of donor revenue with bank deposits.

• Support the Grants and Contracts Manager in preparing government grant vouchers by coordinating with program directors to gather and organize required documentation.

• Maintain organized and up-to-date grant and contract agreements in the shared folder system

• Retrieve and organize accounts receivable, grant, and contract data to support the Finance team in responding to auditor requests during financial audits.

• Provide administrative support for the annual budget process as directed by the Senior Director of Finance or the Controller.

• Update and prepare schedules for government grant and contract accounts receivable as needed.

• Ensure the accurate tagging of government grant and contract expenses in FEZ for effective tracking, adhering to established procedures.

• Other responsibilities as assigned.

• A Bachelor’s Degree in accounting or finance is required.

• At least two (2) years of experience in a similar field or position is required, preferably in a not-for-profit organization.

• Commitment to helping the communities in need and NYCP’s work and mission.

• Proficient with Microsoft Suite Office and/or G-Suite.

• Excellent communication skills and judgment with the ability to maintain privacy and confidentiality.

• Strong customer service and interpersonal skills.

• Ability to follow through and maintain accurate records.

• Great attention to detail and organizational skills.

• Ability to work independently and in a team environment.

This is not an exhaustive list of all responsibilities, duties, skills, efforts or requirements, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. This description does not constitute a contract of employment, and NYCP may exercise its employment-at-will rights at any time.

New York Common Pantry is an Equal Opportunity Employer and is committed to providing equal employment opportunities to you without regard to race, creed, color, religion, national origin, sex, sexual orientation, pregnancy, marital status, age, veteran status, medical condition or disability, genetic information, gender identity, or any other protected status under federal, state, or local law. We value diversity and inclusion in our workplace.

Pay: $31.78/hourly - $34.62/hourly, commensurate with experience

Benefits:

• Paid time off, including Vacation, Personal, and Sick

• Medical, Medical Expense Reimbursement Plan, Dental, and Vision insurance

• Paid Holidays

• 403(b) Retirement Account

• Employer Paid Life Insurance, Short-Term, and Long-Term Disability

• Pre-tax Transit benefits

• Voluntary Pet Insurance