Accounts Payable Specialist in Ontario, California at CHENBRO MICOM USA INC

About Us

Founded in 1983, Chenbro Micom Inc. is a global leader in the design and manufacturing of high-quality rackmount systems, tower servers, and PC chassis. Through innovation, quality, and customer-focused solutions, Chenbro delivers OEM, ODM, and JDM services while expanding into datacenter and industrial computing solutions worldwide.

Our U.S. headquarters is located in Ontario, California, with additional service, sales, and product support offices in Seattle, New Jersey, New York, and Texas.

Position Summary

We are seeking a detail-oriented Accounts Payable Specialist to join our Accounting team. This position is responsible for processing vendor invoices, managing payment cycles, maintaining accurate financial records, and supporting month-end close activities. The ideal candidate will have strong organizational skills, attention to detail, and experience working in a fast-paced environment.

Key Responsibilities

Accounts Payable Processing

• Perform 3-way matching of purchase orders, receiving documents, and vendor invoices.
• Verify invoice accuracy and assign appropriate general ledger (GL) coding.
• Process vendor invoices in a timely and accurate manner.

Payment Administration

• Review AP aging reports and ensure timely payment of vendor obligations.
• Coordinate weekly payment runs, including checks, ACH transactions, and wire transfers.
• Resolve invoice discrepancies and payment issues.

Vendor Management

• Maintain vendor records and documentation, including W-9 forms.
• Respond to vendor inquiries and reconcile vendor statements.
• Build positive working relationships with suppliers and service providers.

Expense & Compliance Support

• Review and process employee expense reports and company credit card transactions.
• Assist with annual 1099 preparation and reporting requirements.
• Ensure compliance with company policies and accounting procedures.

Month-End & Audit Support

• Assist with month-end closing activities and account reconciliations.
• Prepare supporting documentation for financial audits.
• Support special projects and process improvement initiatives as assigned.

Record Maintenance

• Maintain organized digital and physical financial records.
• Ensure documentation is complete, accurate, and readily accessible.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum 2 years of accounting or accounts payable experience.
• Strong Microsoft Excel skills.
• Knowledge of general ledger accounting and account reconciliations.
• Excellent analytical, problem-solving, and organizational skills.
• High level of accuracy and attention to detail.
• Experience with accounting software preferred.

Preferred Qualifications

• Mandarin language proficiency.
• Experience in manufacturing or distribution environments.

Benefits

• Medical Insurance (100% employer-paid after 3 months)
• Dental Insurance (100% employer-paid after 3 months)
• Vision Insurance (100% employer-paid after 3 months)
• Paid Time Off (after 3 months)
• 401(k) Plan (after 1 year)
• 401(k) Company Match (after 1 year)
• Performance-Based Bonus

Job Details

• Full-Time, Monday to Friday
• On-Site, Location: Ontario, California 91761