Specialist, Grants Management at Heritage Behavioral Health Center – Decatur, Illinois

Excitement abounds at Heritage Behavioral Health Center!

We are a mission-driven Certified Community Behavioral Health Clinic located in Decatur, Illinois who is dedicated to improving mental health and substance use care to individuals in a multi-county area. We recognize that all individuals at our organization have an impact on patient care – regardless of the position they hold.

Why join us?

We offer a collaborative work environment, opportunities for professional growth, and a comprehensive benefits package. We are expanding our primary care, mental health and substance use services to individuals in Central Illinois and beyond and are looking for dedicated staff to meet the needs of our clientele. Our salaries have been updated and are competitive at both the state and national levels with wonderful benefits. Full-time employees receive 56 paid days off during their 1st year of employment (this includes every other Friday off PAID for your wellness needs). This increases to 61 days the 2nd year and continues to increase with tenure.We have expanded our employee insurance benefit offerings and made them more affordable.

At Heritage, we believe in taking care of our staff’s needs so that they can concentrate on taking care of the needs of the individuals we serve. Our staff are our greatest asset, and we treat them as such!

We are pleased to present the following position for your consideration:

Position Overview: The Grants Management Specialist will be responsible for overseeing the administration of grants and funding for Heritage Behavioral Health Center. This individual will play a crucial role in ensuring compliance with grant requirements, managing budgets, and fostering relationships with funding sources. The ideal candidate will be detail-oriented, have strong analytical skills, and be passionate about supporting behavioral health initiatives in the community.

Key Responsibilities:

Grant Administration:
Grant writing for all local, state, federal, and private grant opportunities.
Coordinate collaboration meetings with relevant leadership team for grant consideration, grant writing to incorporate vision, goals, objectives, and project plan, and ongoing feedback.
Coordinate the application process for grants, including the preparation and submission of proposals.
Ensure compliance with all grant requirements, policies, and regulations. Monitor grant-funded projects to ensure deliverables are met on time and within budget.

Budget Management:
Assist in developing and managing grant budgets in collaboration with finance and program teams.
Track expenditures and ensure proper allocation of grant funds in collaboration with finance and program teams.
Prepare financial reports and statements as required by funders in collaboration with finance and program teams.

Collaboration
Serve as the primary point of contact between the clinic and funding agencies.
Build and maintain relationships with internal and external community partners, stakeholders, and grantors.
Facilitate meetings and presentations to communicate project goals, outcomes, and progress with relevant teams.
Preparation with internal team prior to contract site visits and audits.

Monitoring, Reporting, and Documentation:
Assist in gathering data and information for grant evaluation and auditing processes.
Complete quarterly reports monthly and/or quarterly reports as required by the grants.
Provide written narrative to relevant leadership on performance outcomes of quarterly reports.
Provide performance and outcome reports to Clinical Council quarterly and monitor plans of improvement when measures are not met.
Prepare and submit timely progress and final reports to funding agencies. Maintain organized records of all grant applications, contracts, and related documentation.
Maintain and monitor all required grant and contract related documentation.
Create monitoring tools to ensure 100% compliance of contract requirements and adherence checks quarterly.
Assist in completing Utilization Review.

Technical Assistance:
Provide technical assistance and training to agency staff and leaders regarding grant management practices and compliance.
Stay updated on grant opportunities, regulations, and best practices in the field of community behavioral health.
Complete OIG investigator training within first three months of employment.Education and/or Licensure Requirements:

Bachelor’s degree in public administration, Business Administration, Social Work, or a related field. Master’s degree preferred. Minimum of 2 years of experience in grant writing, management, or related roles, preferably in a behavioral health or nonprofit setting.Strong knowledge of grant proposal processes, budgeting, and compliance. Excellent organizational skills and attention to detail. Exceptional written and verbal communication skills. Proficiency in Microsoft Office Suite and grant management software..
Working Conditions: The position may require occasional evening or weekend hours for events or deadlines.

Salary Range:

$60,000-$67,000

Heritage also offers the following with this position:

Generous vacation, sick and personal leaveWELLNESS days - 26 days per year (every other Friday off paid)Paid holidays - 9 Health Club/Fitness ReimbursementEmployee Assistance ProgramContinuing education opportunitiesTuition assistance programAgency provided life insurance and short-term disability policiesRetirement plans (401k and Roth)Optional insurance benefits, including health, dental, vision, flex spending accounts (healthcare, dependent care), and additional life insurance. (The health insurance benefit includes substantial agency contribution towards the cost.)We are a National Health Service Corp site which gives staff access to the National Health Service Corp federal student loan forgiveness program (LCPC, LCSW, MD, APN, RN, CADC, LSW, and LPC individuals). For more information, visit www.hrsa.gov.