Transaction Coordinator in Indianapolis, Indiana at AMBROSE SERVICES LLC

ABOUT AMBROSE

We are a vertically-integrated investment manager specializing in the acquisition, development and operation of Class A industrial, logistics and e-commerce real estate. Ambrose brings institutional experience and a people-first approach to achieve meaningful outcomes for our clients, our partners and each other. We are actively looking for other forward-thinking problem-solvers to join our team.

OUR VALUES

· Determination – We are driven and resourceful, motivated to exceed ambitious goals.

· Excellence – We relentlessly pursue the highest quality experiences and outcomes.

· Creativity – We are A+ problem solvers, finding possibilities and opportunity when others cannot.

· Kindness – Honesty, fairness and respect are at the heart of who we are. We value diversity, build authentic relationships and genuinely care.

ABOUT THE ROLE:

The Transaction Coordinator provides critical operational, administrative, and transactional support across Ambrose’s Deployment and Asset Management teams. This role serves as a highly organized and detail-oriented partner to support project execution, transaction coordination, reporting processes, and department operations across multiple real estate initiatives.

The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and is capable of managing multiple priorities while maintaining professionalism and accuracy.

WHAT YOU WILL DO

Administrative Support
• Coordinate team travel arrangements, meeting logistics, and scheduling.
• Edit, format, and finalize project proposals, IC memorandums, presentations, and professional correspondence.
• Manage and process expense reporting through SAP Concur for Vice Presidents and Senior Vice Presidents.
• Support cross-functional initiatives within Dealpath, including maintaining reports, tracking workflows, and assisting with department-specific, data management needs.
• Coordinate industry conference participation, sponsorships, and event logistics.

Deployment Support
• Manage end-to-end coordination, organization, and submission of RFP responses.
• Prepare standardized site assessment packages, mapping exhibits, and supporting materials.
• Assist with project tracking and document management.

Transaction Coordination
• Assist with due diligence coordination for acquisitions and dispositions across multiple markets.
• Organize diligence materials and maintain transaction checklists, and third-party consultant coordination.
• Support purchase and sale agreement tracking, closing deliverables, and transaction timelines.
• Assist in the preparation of offering materials and reporting summaries.

Asset Management Support
• Manage exception and compliance reporting through Yardi Voyager.
• Maintain asset-level dashboards and KPI tracking tools and operational reporting templates.
• Support asset onboarding and transition activities.
• Assist with standard operating procedure implementation and process improvement initiatives.
• Coordinate and maintain document management systems and virtual data rooms.

WHAT YOU BRING

Bachelor’s degree in Business, Real Estate, Finance, Communications, or related field preferred.
• 2+ years of experience in administrative coordination, operations, or commercial real estate support.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Experience with Yardi Voyager, SAP Concur, Dealpath, or similar platforms preferred.
• Collaborative, proactive, and solutions-oriented mindset.

WORKING HOURS:

This is a full-time position operating during standard business hours. Additional flexibility may occasionally be required to support project deadlines, transactions, travel coordination, or company events.