Job Summary

The role of the Accounting Assistant is to support the Controller in the timely completion of entering accounts payable, supporting account reconciliation, and developing and maintaining a system to tracking statistical reports required to support the annual audit and cost report preparation.

Duties and Responsibilities

· Accounts Payable

o Ensure that new vendors are added with appropriate oversight.

o Review check runs prior to vendor mailing.

o Ensure all accounts are supported by accurate and complete documentation.

o Ensure that all payables are accurately assigned to the correct general ledger code.

o Assist the Controller with vendor relations.

o Maintain the accounts payable ageing in a manner consistent with the finance department policy.

o Help maintain an accurate database of vendor contracts and agreements and assist with any vendor-related audits.

· Department Manager Support

o Work collaboratively with department managers to clarify correct coding of invoices.

o Supports the Controller is preparing documentation for external audits and internal reviews, ensuring compliance with regulations.

· Account Reconciliation

o Assist the Controller with reconciling balance sheet accounts.

· Payroll

o Provide PRN support for the payroll function.

· Protects employees and patients by keeping information confidential.

· Actively engage in quality improvement activities.

· Performs other duties as assigned.

Minimum Requirements

· High School Diploma or GED

· Experience with Microsoft Office Suite

· Must be able to pass any and all background checks required by law

Preferred Requirements

· Associate’s degree in Accounting, or related field

· 1+ years of experience in a healthcare setting

· 1+ years of experience in bookkeeping or accounting

Skills/Competencies

· Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

· An ability to prioritize and manage expectations.

· A keen eye for detail and ability to work independently.

· Ability to communicate articulately and efficiently with other people within the company.

· A mathematical background; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent and to draw and interpret bar graphs.

Measurements of Success

· All accounts payable are entered into the accounting system within 30 days of receipt.

· All invoices are coded correctly, ensuring limited number of re-classifications.

· Statistics required for the cost report and audit are organized and accurate.

Physical Requirements

Perceive the nature of sounds by the ear, express or exchange ideas by means of spoken word, perceive characteristics of objects through the eyes, extend arms and hands in any direction, seize, hold, grasp, turn, or otherwise work with hands, pick, pinch, or otherwise work with fingers, perceive such attributes of objects or materials as size, shape, temperature, or texture; and stoop, kneel, crouch, and crawl. Must be able to lift 50 pounds maximum with frequent lifting, carrying, pushing, and pulling of objects weighing up to 100 pounds. Continuous sitting. Must be able to identify, match, and distinguish colors