The purpose of this position is to provide technical administrative support to department specific processing functions. This is accomplished by collecting, interpreting, entering, tracking and processing department specific information; responding to various inquiries by researching and reviewing department policies, coordinating and gathering information and drafting responses; typing, printing, and distributing departmental correspondence, tracking and recording information and preparing reports; copying, scanning, and faxing documents, managing databases, and administering procurement activities.

An eligibility list will be created for filing future vacancies throughout the District.

• Provides technical administrative support by collecting, interpreting, entering tracking and processing department specific information; preparing, formatting, and editing department documents, developing and distributing departmental correspondence; contacting outside agencies or vendors as needed; maintaining files, records, reports, and logs related to processes; reviewing, researching, and downloading additional required information to process specific requests; providing written responses for supervisory review by researching and reviewing department policies, coordinating and gathering information, and drafting responses to various inquiries and requests related to department functions; ordering supplies, copying, scanning, faxing, or filing documents; preparing and maintaining files, records, and monthly or quarterly reports, making business travel arrangements for department staff when warranted; performing payroll and procurement activities for department; receiving and screening telephone inquiries and visitors, responding to questions and providing information.
• Manages departmental data by collecting, entering, tracking, and updating data into departmental database, scheduling required maintenance, conducting security back-up and recovery of databases, and designing and implementing testing routines to identify and resolve technical issues; maintaining indexes and status reports; tracking and reporting on special assignments; utilizing application programs to chart and display information; preparing monthly and quarterly reports, gathering and summarizing information as required.
• Publicizes departmental events by developing and posting fliers, announcements, and other advertising materials for special events, coordinating preparation for events, and participating as support to department events.
• Prepares for internal or external meetings or training sessions by coordinating arrangements and preparing meeting materials, finalizing presentation materials, and scheduling, attending, and taking minutes of meetings; preparing information meeting packets, agendas, etc; distributing meeting agendas and minutes.
• Participates in special projects by establishing project tracking and review systems for assigned projects, monitoring and tracking project progress, managing materials and resources for projects, compiling data, trends, and policies, and creating reports, summaries, graphs, and other relevant project documents.

A combination of education and/or experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. SacRT reserves the right to determine the equivalences of education and experience.

Formal Education: Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six (6) months/one (1) year of advanced study or training past the high school equivalency. Accredited community college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training.

Experience: A minimum of one (1) year of technical administrative office support experience.

Certification & Other Requirements: Typing Certificate verifying minimum typing speed of 50 net words per minute.

Proof of required education beyond high school, such as college transcripts, diplomas, and/or certificates must be submitted at the time of application, if not substituting experience for the education requirement.

Applicants must have the ability to type accurately at a net rate of 50 words per minute. At time of application, applicants must submit typing certificate, less than two (2) years old (dated between January 28, 2023 and February 17, 2025), and MUST include: (1) A statement that it was a 5-minute timed test; (2) Total gross words per minute and number of errors; (3) Date the typing test was administered; and (4) Name of instructor or certifying official administering the test. Online typing tests and certificates will not be accepted.
The minimum qualifications as stated on this job announcement represent only the basic requirements of the position. Meeting the minimum qualifications does not guarantee that the candidate will be invited to participate in other examination segments of the selection process. An employment application and typing certificate, as outlined above, are required for this position. Applications and job announcements are available through our website www.sacrt.com.

A completed employment application and typing certificate, as outlined above, must be submitted online no later than Monday, February 17, 2025, at 11:59 p.m. SacRT will not process incomplete applications. Resumes are not accepted in lieu of an application but may be included with the application. For more information on benefits, a summary sheet is available from the Human Resources Department. The Human Resources Department will make reasonable efforts in the recruitment process to accommodate candidates with disabilities. For more information, contact the Human Resources Department at (916) 556-0298.