The National Electrical Manufacturers Association (NEMA) represents over 300 electrical equipment and medical imaging manufacturers that make safe, reliable, and efficient products and systems. Together, our members contribute 1% of U.S. GDP and directly provide nearly 460,000 American jobs, contributing more than $250 billion to the U.S. economy. NEMA serves its members by living our core values in every aspect of our work: respect, integrity, teamwork, and leadership.

The Senior Assistant & Coordinator, Technical Affairs provides administrative support to the Senior Vice President, Technical Affairs and coordinates the activities of the NEMA Technical Affairs Department.

The position is non-exempt and reports to the Senior Vice President, Technical Affairs and is located in Arlington, Virginia. The position allows for a hybrid work schedule with a minimum of 3 days in-office required.

Key Responsibilities

1. Executive Support

• Manage the calendar, scheduling, travel, and expenses of the Senior Vice President, Technical Affairs, ensuring optimal use of time and prioritization of commitments
• Monitor and maintain the SVP’s to-do list; proactively follow up on tasks, deadlines, and action items
• Organize internal and external meetings, including preparing briefing materials, agendas, and follow-up documentation
• Screen and prioritize phone calls, meeting requests, and other correspondence, exercising sound judgment and discretion
• Assist in drafting, editing, formatting, and proofreading correspondence and documents, often seen by high-level executives and NEMA members
• Maintain confidentiality and professionalism while handling sensitive matters
• Organize and maintain files, databases, and department information systems, ensuring accessibility and version control
• Think ahead to anticipate the SVP’s needs and offer timely support that contributes to the department’s overall efficiency

1. Department Coordination

• Coordinate multiple departmental projects, tracking timelines, deliverables, and dependencies, while promoting effective cross-team workflows
• Maintain accurate records across shared drives and document repositories, including technical documentation, contracts, and internal communications
• Support team-wide functions such as coordinating team meetings, newsletter preparation, internal and external communications, and other special projects
• Coordinate with other departments—including Public Affairs, Regulatory, Membership, Accounting, Business Intelligence, and HR—to ensure consistent and timely execution of departmental initiatives
• Process and track contracts, invoices, and related administrative documents in collaboration with the Accounting and Legal teams, including for the NEMA Latin America office

1. Event and Meeting Coordination & Support

• Plan and support logistics for internal meetings, technical committee meetings, forums, and industry events in collaboration with the Manager, Meetings & Events; this includes coordinating hotel blocks, room reservations, catering, A/V, room setup, and virtual platform support
• Coordinate meeting invitations, registration, attendance tracking, and distribution of materials
• Record and distribute meeting agendas, minutes, action items, and post-event reports when needed
• Assist with on-site logistics for key events such as the NEMA Standards Summit and technical forums
• Serve as a reliable point of contact for stakeholders engaging with the Technical Affairs department, ensuring professional and seamless experiences

Experience and Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred
• Five or more years of administrative experience
• Ability to think two steps ahead and solve problems before they arise
• Proven track record of proactive calendar and task management for senior leadership
• Strong organizational skills with the ability to manage multiple projects concurrently; knowledge of project management tools (e.g., Gantt charts) a plus
• Excellent interpersonal and communication skills; experience working with high-level executives
• Ability to work independently and manage multiple projects against demanding timelines
• Knowledge of MS Office (Outlook, Teams, Word, Excel, SharePoint, Planner) and strong internet research skills

NEMA offers a competitive salary and excellent benefits package including paid holidays and personal time, flexible working hours, 401(k) plan, health and dental insurance, and partial pre-tax parking/Metro subsidy. Veterans are encouraged to apply. EOE/M/F/V/D.