Position Description:

Are you detail-oriented, organized, and passionate about supporting high-quality healthcare operations? This is your opportunity to play a critical role in maintaining the accuracy, integrity, and flow of medical information on our nursing units. In this essential support role, you will help ensure that documentation, records, and supplies are properly managed so clinical teams can focus on delivering excellent care.

We are seeking a dependable and proactive Unit Clerk to perform a variety of clerical and administrative duties supporting the nursing units serving Federal individuals. This position plays a key role in maintaining medical record integrity, coordinating information across departments, and supporting daily unit operations. Flexibility is important, as this role will float to other units as needed.

What You’ll Do

Maintain and organize medical records to ensure accuracy, completeness, and compliance.

Manage file systems and ensure adequate supply of required documentation forms.

Purge and prepare unit files for archiving; coordinate with the Medical Records department for off-site storage when needed.

Orient unit staff to medical record organization and required documentation deadlines.

During EMR downtime, flag new orders for transcription by licensed nurses.

Review charts prior to shift end to ensure physician orders have been acknowledged.

Abstract and review pertinent medical information from health records as requested.

Maintain and update required unit binders and logs (e.g., refrigerator temperature logs, communication logs, lab tracking).

Monitor supply rooms and storage areas daily for cleanliness and inventory needs; order and maintain appropriate par levels.

Ensure admission and discharge packets are prepared and available.

Manage discharge documentation, including copying, breaking down charts, and forwarding records to Medical Records in a timely manner.

Maintain documentation for the unit sick call process.

Notify appropriate personnel of pending medical and legal appointments.

Participate in performance improvement activities, audits, and regulatory survey readiness efforts.

What We’re Looking For

Education

High school diploma or equivalent (required).

Experience

Knowledge of medical terminology, medical records management, information systems, or office administration (required).

Experience working in a healthcare or secure treatment setting preferred.

Licenses & Certifications

Ability to obtain and maintain any client-mandated certifications and/or training (required).

Must successfully pass a Public Trust background check (required).

Why Join Us?

This role is ideal for someone who thrives in an organized, fast-paced healthcare setting and understands the importance of accurate documentation and regulatory compliance. If you are dependable, detail-driven, and committed to supporting clinical excellence, we encourage you to apply.

Perks and Benefits

In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:

DailyPay

Tuition Assistance

Employee Assistance Program (EAP) including free counseling and health coaching

Company paid life insurance

Tax free Health Spending Accounts (HSA)

Wellness program featuring fitness memberships and product discounts

Pet insurance

Discount and reward programs for Theme Parks & Attractions, Hotels, Rental Cars, Water Parks, Virtual Events & Shows, Movie Tickets, Gift Cards, and more.

*Eligibility for perks and benefits varies based on employee type and length of service.

You Matter

From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society’s most vulnerable and often overlooked individuals. Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.

For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.

We encourage you to apply! If you are excited about a role but your experience doesn’t seem to align perfectly with every element of the job description, we encourage you to apply. You may be just the right candidate for this, or one of our many other roles.

We are an Equal Employment Opportunity Employer

We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.

Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.

We are an Affirmative Action Employer in accordance with applicable state and local laws.