Secretaries and Administrative Assistants Jobs Near Me in Iowa

Technical Coordinator P

Position Summary
- Under general supervision of the unit director and using independent judgment, provides assistance with the inpatient medical-surgical program performing a set of diverse duties.
Position Responsibilities
- Unit Specific Position Responsibilities
  - Creates preliminary unit schedule for approval and assists with schedule edits
  - Compiles monthly reports and completes audits as needed
  - Developing and updating unit-specific forms, spreadsheets, and databases
  - Assists with staffing coverage: phone calls/WENS system to notify staff as needed based on surgical caseload, census/acuity changes.
  - Equipment inventory including input into equipment needs prior to budget cycle, IV pump counts, and identifies equipment for preventative maintenance by biomedical department Developing and maintaining inventory and files
  - Developing and maintaining designated supply inventory and files
  - Standardizing equipment rooms/Supply room.
  - Responsible for Environment of Care Rounds and issue resolution
  - Updates designated bulletin boards with pertinent flyers and Know-Share-Dos.
  - Keeping unit meeting, SDMT meeting minutes, and other meetings as assigned
  - Updating unit SharePoint site
  - Kronos timecard edits and time and attendance input
  - Lawson supply ordering
  - Opening and distributing mail
  - Communicate copy count to mailroom
  - Updates huddle board with information gathered at weekly huddle meeting.
  - Represents the Medical Center to the public; greets patients, visitors, physicians, and others and assists with wayfinding during normal business hours.
  - Prints patient lists for staff.
  - Schedules conference rooms for unit-specific meetings and events (SDMT, Monthly Celebrations, holiday gatherings) including AV equipment, food, etc.
  - Enters completed education, unit meetings, Quarterly update attendance information into NetLearning.
  - Delivers lab specimens or obtains medications from the pharmacy department for urgent needs when needed.
  - Maintains general office files, records and/or logs according to established procedure. Scanning Records into Knowledgelake.
  - Provides support at clinics for staff and clients.
  - Maintains immunization records and appointments and enters information in the State computer system.
  - Responsible for locking department at the close of the business day making sure all confidential information is secure.
  - Responsible for recording and monitoring refrigerator temperatures and reporting any deviances to accepted normal readings to the Public Health Nurse.
  - Develops work schedules and assignments for field staff. Confers on assignment with management and staff when appropriate.
  - Special projects and other duties as assigned.
Qualifications, Knowledge & Experience
- Required Qualifications (Including any licensure, certification, education):
- Organizational Requirements:
  - Maintain stroke education per regulatory requirements.
- Preferred Qualifications:
  - Highschool diploma or GED
- Required Knowledge, Skills & Experience:
  - High school graduate or equivalent and two years of related experience; health care preferred
  - Ability to provide a full range of clerical services including use of discretionary judgment in dispensing information; ability to compose letters or memoranda, prepare reports and establish and maintain records, files; ability to deal effectively with the public, co-workers and volunteers in a courteous manner.
  - Knowledge of basic spelling, punctuation, grammar and basic business math; knowledge of general office practices and procedures and knowledge of human relations skills.
  - Strong interpersonal communication skills
  - Ability to analyze problems, determine corrective measures and initiate corrective action within the limits of operational policy. Ability to supervise effectively. Demonstrates a professional attitude.
  - Ability to prioritize multiple work demands and work independently with minimal supervision.
  - Experience with Microsoft Office products including Word and Excel.
- Preferred Knowledge, Skills & Experience:
  - Experience with Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Kronos
  - Previous Healthcare Experience
  - Knowledge of clinical systems and reporting and data for reporting requirements

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