Secretaries and Administrative Assistants jobs in California

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Practice Assistant (Real Estate Focused)

A leading firm is seeking an experienced Real Estate Practice Assistant to provide comprehensive administrative support to attorneys within a commercial real estate practice. This role requires a highly organized professional with strong technical skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Provide administrative support to attorneys in a commercial real estate practice
Prepare, edit, proofread, and finalize legal documents and correspondence
Manage document execution processes, including electronic signature platforms
Process dictation and draft documents from audio recordings
Maintain and organize electronic files and records
Assist with time entry, billing support, and expense reporting
Coordinate meetings, calendars, and other administrative tasks
Handle multiple assignments simultaneously while meeting deadlines

Qualifications

Minimum of 5 years of legal administrative experience, preferably within commercial real estate
Experience with document management systems, timekeeping software, expense management platforms, and dictation tools
Proficiency with electronic signature platforms
Strong document editing and proofreading skills

High level of professionalism
Excellent written and verbal communication skills
Strong organizational and multitasking abilities
Comfortable supporting time-sensitive and billable work
Detail-oriented with the ability to prioritize effectively

#LAT

$85,000 - $100,000 a year

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