Secretaries and Administrative Assistants Jobs Near Me in Alabama

Posting Details

Position Information

Position Number	007116
Position Title	Secretary V - 007116
Division	Academic Affairs
Department	311500 - Office of International Admissions
Minimum Qualifications	High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s Office of International Admissions is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Serves as the personal assistant to the Director of the department of broad scope and complexity. Plans, initiates, and carries to completion secretarial, clerical, and administrative activities. Makes arrangements for conferences including space, time, and place. Informs participants of topics to be discussed and researches and provides them with necessary background information. Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution. Researches and develops materials for use in the supervisor’s speaking engagements. Receives incoming mail and composes responses to inquiries not requiring the supervisor’s personal attention. Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor. Researches and prepares highly technical, confidential, or complex reports for the supervisor’s review and information. Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor’s office. Keeps supervisor’s calendar and arranges various appointments while also maintaining the supervisor’s itinerary and makes travel and hotel reservations in accordance with university policy. Transcribes dictations or from dictating equipment. Maintains alphabetical, numerical, and chronological files. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Serves as the personal assistant to the Director of the department of broad scope and complexity.
Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
Makes arrangements for conferences including space, time, and place.
Informs participants of topics to be discussed and researches and provides them with necessary background information.
Serves as recording secretary at council and committee meetings or conferences taking official minutes then prepares minutes of meetings in final form for distribution.
Researches and develops materials for use in the supervisor’s speaking engagements.
Receives incoming mail and composes responses to inquiries not requiring the supervisor’s personal attention.
Drafts and signs letters of acknowledgment, commendation, and notification for the supervisor.
Researches and prepares highly technical, confidential, or complex reports for the supervisor’s review and information.
Supervises and trains secretarial and clerical employees in carrying out assignments in the supervisor’s office.
Keeps supervisor’s calendar and arranges various appointments while also maintaining the supervisor’s itinerary and makes travel and hotel reservations in accordance with university policy.
Transcribes dictations or from dictating equipment.
Maintains alphabetical, numerical, and chronological files.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	07/21/2026
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you at least 18 years of age?
- Yes
- No
* Do you have a legal right to work in the United States?
- Yes
- No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
* What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
* How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other

Applicant Documents

Required Documents

Optional Documents

Resume
Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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Secretary V - 007116 in Mobile, Alabama at University of South Alabama

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