Virtual Executive Assistant in Montgomery, Alabama at KYNY Group LLC

We are looking for a highly organized, proactive, and trustworthy Virtual Executive Assistant to provide high-level support to our leadership team. In this role, you will manage complex calendars, handle correspondence, prepare presentations, and serve as a trusted gatekeeper. You will work closely with executives to anticipate needs, streamline communications, and ensure seamless day-to-day operations. If you are a master of organization, possess exceptional judgement, and take pride in making everything run seamlessly behind the scenes, this fully remote role offers the opportunity to have a direct impact on the success of our company.

• Manage and maintain complex executive calendars, including scheduling meetings, coordinating travel arrangements, and anticipating conflicts before they arise.

• Serve as the primary point of contact between executives and internal/external stakeholders, exercising discretion and professionalism at all times.

• Draft, proofread, and format emails, memos, letters, and other business correspondence on behalf of executives.

• Prepare, review, and edit correspondence, presentations, reports, and other materials with a high degree of accuracy.

• Manage shared email inboxes, prioritizing and responding to messages as appropriate.

• Act as a gatekeeper, strategically managing time and priorities to ensure executives can focus on high-impact initiatives.

• Coordinate cross-functional meetings, including agenda preparation, minute-taking, and follow-up action items to ensure accountability.

• Plan and coordinate virtual team meetings, company-wide events, and offsite gatherings, including scheduling, logistics, and materials preparation.

• Manage confidential information with the utmost integrity , including contracts, financial data, and strategic plans.

• Maintain organized digital filing systems for documents, contracts, and records.

• Previous experience as an Executive Assistant, Administrative Business Partner, or similar high-level support role, preferably supporting C-suite or senior leadership.

• Advanced proficiency in Microsoft Office Suite or Google Workspace.

• Exceptional written and verbal communication skills with a professional demeanor and the ability to represent the company effectively.

• Impeccable attention to detail with the ability to manage multiple priorities, track deadlines, and maintain order in a fast-paced, remote environment.

• Proven ability to handle sensitive financial information with professionalism and sound judgement.

• Strong ability to prioritize tasks, work independently, and meet deadlines with minimal supervision.

• Work from anywhere

• Competitive pay

• Flexible schedule

• Supportive and collaborative environment

• Opportunities for growth and advancement