Adult Education Secretary FY 26 REOPENED at ACCS – Selma, Alabama

Adult Education Secretary

Salary Schedule: Commensurate with education and experience according to Salary Schedule E.

In addition to adhering to the general guidelines as specified by the Faculty/Staff Handbook, Adult Education Director, Assistant Dean of Instruction, Dean of Instruction, Dean of Students, the President, and Alabama Community College System Board of Trustees, responsibilities will include the following:

• Provides a welcoming, encouraging, and respectful office atmosphere,
• Works as an effective member of the team to ensure the success of all students,
• Collates files and/or prepares documents and reports,
• Collects and enters data for reports,
• Maintains documents and reports,
• Audits reports for accuracy,
• Performs receptionist duties,
• Orders office supplies and instructional materials,
• Operates office machines,
• Opens, sorts, prepares, sends and distributes mail,
• Assists in the security and maintenance of test materials,
• Follows established methods and procedures,
• Assists in preparing student folders and maintaining records of student progress,
• Assists in proctoring and scoring diagnostic tests,
• Enters data, understands and uses the AAESAP data system,
• Assists with the Adult Education orientation,
• Develops brochures, flyers, and newsletters to increase public awareness of Adult Education,
• Performs any other duties as assigned by the Adult Education Director, Assistant Dean of Instruction, Dean of Instruction, Dean of Students, or the President.

REQUIRED QUALIFICATIONS

• Associate Degree in Office Administration or related field,
• A thorough knowledge of records management, and office procedures,
• Good oral and written communications skills.

PREFERRED QUALIFICATIONS

• An understanding of and a commitment to the philosophy and mission of the Alabama Community College System,
• Knowledge of the Alabama Adult Education System of Accountability and Performance (AAESAP),
• Experience working in an Adult Education Program.
• Strong proficiency in Microsoft Word, Microsoft Excel, and financial operations

WCCS is an equal opportunity employer and enrolled in E-Verify. It is the official policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. WCCS will make reasonable accommodations for qualified disabled applicants or employees. WCCS reserves the right to withdraw this job announcement at any time prior to the awarding. Applications must be completed online using our online process. Human Resources’ contact information is as follows:

Human Resources Department

Wallace Community College Selma

3000 Earl Goodwin Parkway

P. O. Box 2530

Selma, AL 36702-2530

Phone: (334) 876-9319, 876-9338

Fax: (334) 876-9334

Website: www.WCCS.edu

A complete application package consists of:

1. WCCS application,
2. A resume,
3. A copy of transcript(s) verifying required degree. Please print name as listed on transcript, if different from last name listed on application.
4. Work experience verification in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Required Qualifications” section. Verification should be printed on company letterhead and must include dates of employment, position title(s), and duties performed. A work verification from either your current or previous employer must be provided. Remember that the work experience verification completion is your responsibility.

Please Note: If you are applying for more than one position, please submit a separate, complete application. In the event the position is reposted, a new application packet must be submitted.

Application Deadline
All application information must be received by 12:00 P.M. on the closing date. Final applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. Incomplete applications and applications received after the deadline will not be considered. A complete application package is the responsibility of the applicant.

Note: In accordance with Alabama Community College System policies and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check.

WCCS is an Equal Opportunity Employer and is enrolled in E-Verify.