Researchs & identifies prospective suppliers for acquisition of supplies and equipment in a timely manner in which standardization, cost effective programs, and GPO tiers are adhered to. Completes purchase requests with domestic & international suppliers by inputting purchase orders, expediting deliveries, and verifying all transactions through email, phone calls, scanning, and EDI transactions. Accurately creates and manages purchase order information in order to minimize invoice variances and communicate effectively with vendors. Seeks out clinically acceptable supplies with the highest quality at the lowest cost. Processes purchase orders amounting to millions of dollars per year. Provides assistance in negotiating contract pricing for supplies. Uses GHX (electronic data interchange program) to monitor changes with purchase orders and take appropriate action. These changes include: backorders, price discrepancies, incorrect part numbers, and substitution notifications. Evaluates metrics using GHX and communicates to the systems coordinator when changes need to be made to vendor profiles to improve efficiency. Downloads reports in EXCEL and prepare cost analysis, vendor usage data, and item usage data.

Attends meetings to support the Purchasing department and other system departments. Supports the off-site locations and future expansions of SJ/C that are considered departments of the hospital. Participates in all mid and year-end physical inventory counts, specifically the ORs. Participates in projects through Value Analysis. Contributes to supply chain goals including cost reductions and/or increased spend. Participates in training employees on MEDITECH – how to use, add items to dictionary, update the packing string, run usage reports, enter and view electronic requisitions, pull electronic requisitions into a purchase order and create purchase orders. Meets at least weekly with finance to ensure that all expenses created through materials management are aligned with the general ledger. Collaborates with Accounts Payable, Receiving and/or Departments to solve invoice exceptions or receiving discrepancies.

Coordinates contract related documentation to include: new contract, completed contract cover sheet, and obtain appropriate signatures and cost analysis. Forwards signed contract to supplier for countersigned copy. Implements changes in Meditech system. Notifies distributor and provide copies of spreadsheet for items to be implemented.