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Title: OFFICE SPECIALIST - CITY CLERK

Salary: $50,174.10 - $69,431.70 Annually

Job Type: Full Time

Department: City Clerk

Opening Date: 05/06/2026

Closing Date: 05/20/26

Location: San Marcos, CA

Job Number: 2026 - 31

FLSA: Non-Exempt

Description: SUMMARY DESCRIPTION

The City of San Marcos welcomes qualified applications for the position of Office Specialist in the City Clerk Department. This position will be located within the City Clerk Department. Ready to discover where your talents can take you next? Discover just how bright your future can be in San Marcos!

Your role
This position will be highly involved in Council/City Manager support, public records and files, and the development and implementation of administrative policies and programs. This position will serve as the central hub of the administrative team, focusing on internal customer support and processes. If you possess strong attention to detail, impeccable organizational skills and have a strong desire to work in a collaborative team environment, we look forward to reviewing your application.

Why you’ll love it here

At the City of San Marcos, we live our values: teamwork, professionalism, fiscal responsibility, and customer service. We believe in operating like an efficient business while keeping people at the center of what we do — both the community we serve and the employees who serve it.

Here, your work will matter. Your ideas will be heard. And your efforts will help shape how the city operates for years to come.

San Marcos is …

One of the top 25 places to raise a family (Fortune Magazine)
The health care hub of North County (Kaiser’s hospital opened last year and Scripps just announced its next hospital will be in San Marcos)
An education leader, home to Cal State San Marcos and Palomar Community College
Top 10 safest city in California

This opportunity is currently available -- applications will be reviewed as received and well qualified candidates will be contacted directly to set up an interview. Don't delay -- apply today!

What we offer

Our 9/80 work week means you'll have every other Friday off
Generous health benefits for you and your family (all medical premiums are employer paid at 90%, including family plans)
Ample time off: 14 paid holidays, 96 hours of sick leave, starting at 80 hours vacation leave annually
City paid maternity / paternity / grandparent leave - City paid 4 weeks of leave for new parents welcoming a new addition to the family and 1 week of leave for grandparents with expanding families
Participate in the CalPERS retirement system (Classic members - 2% @ 55, New members 2% @ 62), and Social Security
Enhance your career taking advantage of our Tuition Reimbursement Program, up to $1,500 per fiscal year, which can also be used for student loan repayment

Click HERE to read the full job description.

Selection Process:
The selection process will consist of an application screening, Microsoft Suite online assessment and oral interviews. After the job posting closes, candidates will receive a link to the online testing.

Applications are due by: 4:00pm, May 20th, 2026

First Interview: June 12, 2026

Second Interview: TBD

EDUCATION AND EXPERIENCE

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training

Equivalent to the completion of the 12thgrade, supplemented by specialized training in business or secretarial science.

Experience

Two years of full time equivalent, professional level administrative experience.

Benefits:

Holidays – The City observes fourteen (14) paid holidays that include eleven (11) specifically designated days as recognized by the State of California and three (3) floating holidays.

Vacation Leave – A new employee will accrue eighty (80) hours of vacation per calendar year for the first two years of service, one hundred, twenty (120) hours for years three through five, one hundred, sixty (160) hours for years six through ten and two hundred (200) hours after eleven years. Vacation accrual begins immediately; however, a new employee is not eligible to take vacation leave until the completion of six (6) months of service with the City.

Sick Leave– A new employee will earn ninety-six (96) hours of sick leave each year.

Bereavement Leave - Employees are eligible to use up to 40 hours of bereavement leave per fiscal year.

Group Health Insurance Program – A new employee will become a member of one of the City's group health plans (Aetna HMO, Aetna AWH HMO, Aetna PPO, or Kaiser HMO) effective the first day of the month following their date of hire. The City will pay 90% of the health care premium and employees will pick up 10% of the premiums of the plan they select.

Voluntary Dental/Vision Insurance Programs – The City offers two voluntary dental insurance programs, an HMO program and a PPO Program, as well as a voluntary vision insurance program.

Section 125 Flexible Spending Account – All employees are eligible to participate in the City's Section 125 Flexible Spending Account plan administered by Benefit Coordinators Corporation (BCC). This is an IRS-approved plan which enables you to have withheld from your paycheck an amount to cover eligible dependent care, and certain eligible medical expenses without being subject to federal income or social security tax on the income used to pay for these benefits.

Retirement - The City participates in both the Social Security (FICA) and the California Public Employees' Retirement Systems (CalPERS). The City currently contracts with CalPERS for the 2% at 55 benefit formula, Post-Retirement Survivor Allowance, and 3 year average final pay for CLASSIC members and 2% at 62, Post-Retirement Survivor Allowance, and 3 year average final pay for PEPRA (new) members. Employees will contribute 7% or 6.5% towards CalPERS, depending whether a classic or new member.

Retiree Health Savings (RHS) – All employees participate in a Retiree Health Savings plan through the ICMA Retirement Corporation.

Deferred Compensation Employer Match Program - The City offers a Deferred Compensation Employer Match Program, matching employee contributions up to 2%

Bilingual Pay: A stipend of $100 per month will be paid to those employees utilizing their bilingual skills in the performance of their duties.

Additional Benefits – The City offers additional benefits such as short and long-term disability, group life insurance, accidental death and dismemberment insurance, employee benefit allocation program and workers' compensation insurance.

Questions:

What specific educational background and professional experience do you possess that makes you a strong candidate for the Office Specialist position in the City Clerk Department? Please highlight any relevant degrees, certifications, and key roles you’ve held.

Describe your experience providing customer service in a high-volume environment. Include the types of inquiries you handled and how you prioritized competing demands.

What interests you in this role and why now?

Required Question

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