Job Title: Coordinator

Location: Jersey City Medical Center

Department Name: Mental Health Unit-Open Unit

Req #: 0000237374

Status: Hourly

Shift: Day

Pay Range: $23.22 - $27.86 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

The Office Coordinator facilitates the organization and management of information and administrative flow for the department. She/he will maintain the reception/registration desk, scheduling, patient medical records. Tasks will include, but are not limited to handling of legal documents, facilitate commitment court proceedings, distribute patient satisfaction surveys, data entry. She/he will be assigned additional duties by the Director as deemed appropriate.

Qualifications:

Required:

• High School Graduate
• Strong computer knowledge and skills, demonstrated organizational, communication and time management skills, clerical experience with medical terminology and knowledge of managed care and billing practices
• Use of fax, copier

Preferred:

• Bachelor/Associates Degree or 2 years Business School preferred

Scheduling Requirements:

• Shift- 9:00am- 5:00pm
• Monday-Friday
• Full Time/Day

Essential Functions:

• Performs a wide variety of typing assignments including correspondence, reports, forms, etc. on electronic typewriters and or personal computer
• Maintains and retrieves program files in an organized fashion.
• Photocopies documents for program staff
• Is capable of using fax machines and faxes all required program documents, retrieves faxed material
• Answers the telephone for program staff, takes messages when staff are unavailable
• Responsible for maintaining daily patient visiting schedule.
• Opens, sorts, and distributes mail appropriately
• Receives visitors into the program and notifies appropriate staff
• Maintains program’s supply inventory, orders supply in a timely fashion, ensures efficient distribution of supplies
• Performs routine data collection, organizes the data and prepares the organized data in report form
• Takes minutes of meetings when required
• Performs other related duties as directed

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing.

These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Student Loan Planning Support
• Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon ….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.