Miscellaneous Information and Record Clerks jobs

Posting Details

Position Information

Position Number	003047
Position Title	Academic Records Specialist - 003047
Division	Academic Affairs
Department	360100 - Registrar's Office
Minimum Qualifications	High school diploma or equivalent and four years related experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s Registrar’s Office is seeking to hire an Academic Records Specialist. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Manages all phases of the creation of the academic course schedule to include conducting schedule training for new schedulers and annual training for returning schedulers. Prepares training material. Enters and monitors course data. Ensures accuracy of all course listings to include comments, fee codes, drop/add dates, restrictions, pre-requisites, reserved seats, course descriptions, and other course specifics by auditing all information against the University Bulletin. Monitors and reports or scheduling. Maintains electronic file of requested schedule changes. Answers registration questions for students and staff. Monitors departmental email account. Adheres to student confidentiality rights as legislated with the Family Educational Rights and Privacy Act (FERPA) of 1974 in handling academic records and responding to third party requestors. Ensures accuracy and compliance with University requirements to maintain academic integrity. Interacts by phone, email, and in person with faculty, students, and staff. Must be able to lift boxes weighing up to 30 lbs. Attends special events that may require working nights and weekends. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Manages all phases of the creation of the academic course schedule to include conducting schedule training for new schedulers and annual training for returning schedulers.
Prepares training material.
Enters and monitors course data.
Ensures accuracy of all course listings to include comments, fee codes, drop/add dates, restrictions, pre-requisites, reserved seats, course descriptions, and other course specifics by auditing all information against the University Bulletin.
Monitors and reports or scheduling.
Maintains electronic file of requested schedule changes.
Answers registration questions for students and staff.
Monitors departmental email account.
Adheres to student confidentiality rights as legislated with the Family Educational Rights and Privacy Act (FERPA) of 1974 in handling academic records and responding to third party requestors.
Ensures accuracy and compliance with University requirements to maintain academic integrity.
Interacts by phone, email, and in person with faculty, students, and staff.
Must be able to lift boxes weighing up to 30 lbs.
Attends special events that may require working nights and weekends.
Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	03/04/2026
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Are you at least 18 years of age?
- Yes
- No
* Do you have a legal right to work in the United States?
- Yes
- No
* The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- Yes
- No
* What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
* How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
* How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other

Applicant Documents

Required Documents

Optional Documents

Resume
Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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