Great Lakes Institute of Technology in Erie, PA provides educational programs that provide essential career skills in high demand occupations that lead to employment upon graduation and a lifetime of professional growth. We are seeking an experienced, highly motivated Registrar. If you desire to help others succeed, this is an opportunity for you to positively impact the lives and careers of our students and graduates.

Job Description:

We are seeking an energetic and enthusiastic person to manage the Registrar function. This is a full time, professional position. The Registrar is responsible for maintaining accurate student records and ensuring compliance with all governmental, accreditation and company policies and procedures.

The Registrar is responsible for all academic recordkeeping including compilation, maintenance, and tracking of student academic records for both internal and external uses. The incumbent is responsible for ensuring the integrity, accuracy, confidentiality, and maintenance of student records in compliance with all state, Federal, and accreditation regulations and should be able to respond to all inquiries expected in an audit or accreditation process. In addition, the Registrar must oversee and complete scheduling for all students, as well as assist in daily/weekly/monthly/annual reporting.

• Implements, administers, and evaluates all functions and services of the Registrar's office including monitoring current procedures to streamline process and ensuring all information is entered correctly into school databases; develops and modifies procedures/systems in accordance with institutional needs and objectives.
• Working with the Education Department, distributes academic policy memos relative to grades, attendance, etc. to faculty and students as required.
• Record Management: Administrates and develops a system to maintain student academic records.
• Maintain confidentiality of student records and follow all recordkeeping policies and governmental regulations including the Family Educational Rights and Privacy Act (FERPA).
• Ensures accuracy and security of official student records, including both electronic and manual records and files.
• Performs regular audits to ensure compliance with policies relating to documentation required in academic files to include high school transcripts, immunizations, etc.
• Respond promptly, accurately, and within legal guidelines to requests regarding student records, academic performance, and resolves problems regarding student records.
• Maintains copies of course catalogs and addenda and assists with updates.
• Completes data entry for the Campus Portal, Blackboard LMS system and Nexus/Anthology System.
• Accurately and promptly processes attendance and grades.
• Assists in the evaluation and entry of transfer credits in a timely manner.
• Evaluates students for graduation eligibility.
• Organizes and conducts registration process of new and continuing students.
• Assists with annual reports to regulatory and accrediting agencies.
• Follows academic rules and regulations; monitors academic progress of students; and coordinates probations, Dean's list, Student of the Term and Perfect Attendance.
• Coordinates with all departments to maintain consistent processes and standards.
• Assists with graduation ceremonies and student orientation as needed.
• Provides good customer service at all levels.
• Participates in professional development activities
• Provides administrative support to Director and Associate Director of Education.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.

Skills/Competencies/Qualifications:

• Bachelor’s degree in business or related program
• Ethical, with a high level of personal integrity
• Strong experience in the following areas required: records management, computer and MS Office skills; communication and analytical skills; organizational and multi-tasking skills.
• Ability to work in a fast-paced environment including physical mobility throughout facility

Preferences

• 5 years related experience as a Registrar, or in an office setting.
• Experience with Campus Portal, Blackboard LMS system and Nexus/Anthology System.

Education:

• Bachelor's (Preferred)

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department.