Accounts Payable Specialist – Multifamily Real Estate

Company: Greenwood Star Property Management LLC

Reports To: CFO / Finance Manager (with oversight by CEO Lisa Li)

Office Location: 3490 Piedmont Rd NE, Suite 1425, Atlanta, GA 30305

Position Type: Full-time

Role Overview

The Accounts Payable Specialist will manage day-to-day vendor invoicing and payments, with a strong focus on booking accrued expenses such as utility bills, monthly service contracts, and annual recurring charges. This role ensures that all payables are accurately recorded in Yardi, reconciled, and prepared for approval so that payments are made on time and in compliance with company policies.

Key Responsibilities

• Receive, review, and accurately enter invoices into Yardi.

• Book accrued expenses (utilities, monthly contracts, annual bills, etc.) to ensure expenses are recognized in the proper period.

• Ensure all payables are prepared and ready for management approval prior to payment runs.

• Process weekly check runs, ACH, and wire transfers in accordance with company policies.

• Act as the primary contact for vendors regarding billing, payment status, and account inquiries.

• Resolve discrepancies promptly by coordinating with property managers and vendors.

• Maintain updated vendor files including W-9s, contracts, and compliance documents.

• Reconcile bank accounts, credit cards, and accounts payable ledgers monthly.

• Track outstanding payables and manage aging reports to ensure timely payments.

• Assist with month-end and year-end closing processes by ensuring accruals and payables are complete and accurate.

• Support auditors and lenders by preparing AP schedules, documentation, and confirmations.

• Ensure adherence to internal financial controls and maintain confidentiality in all records.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.

• 2–4 years of accounts payable or general accounting experience (real estate or property management preferred).

• Strong knowledge of accrual accounting, AP workflows, bank reconciliation, and vendor management.

• Proficiency in Yardi (required).

• Detail-oriented with strong organizational and problem-solving skills.

• Excellent written and verbal communication skills.

Compensation & Benefits

• Competitive salary based on experience.

• Performance-based bonus opportunities.

• Health, dental, and vision insurance.

• Paid time off and professional development opportunities.